Office Manager / Bookkeeper

Position Summary
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial management, ensuring our office runs smoothly while maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support daily operations, coordinate events, manage vendors, oversee bookkeeping tasks, and supervise staff. Join us and be a key driver in creating an efficient, welcoming environment that fosters growth and success

This role combines bookkeeping, financial reporting, payroll processing, and accounting oversight with member support, office management, and supervision of customer service staff. The ideal candidate is comfortable managing financial systems while also serving as a welcoming and responsive point of contact for members and prospective members.

Core Duties

• Manage vendor relationships by coordinating supplies, services, and contracts to optimize office functionality.
• Supervise administrative staff and provide training & development opportunities to foster a motivated team environment.
• Handle bookkeeping responsibilities using QuickBooks; manage invoicing, expense tracking, and bank reconciliations.
• Maintain accurate financial records through meticulous filing, data entry, and regular reconciliation of accounts.
• Assist with human resources functions such as onboarding new employees, managing payroll processes, and supporting employee relations.
• Serve as primary point of contact for member and prospective member inquiries.

Skills

• Proven experience in office management combined with strong bookkeeping skills using QuickBooks online.
• Demonstrated supervising experience with the ability to lead and motivate a team effectively.
• Excellent organizational skills with the ability to manage schedules, prioritize tasks, and handle multiple projects simultaneously.
• Strong communication skills—both verbal and written—to interact professionally with staff, vendors, clients, and visitors.
• Expertise in vendor management and contract negotiation to ensure cost-effective procurement of supplies and services.
• Knowledge of human resources procedures including payroll processing, employee onboarding, and training & development initiatives.
• Ability to adapt quickly to changing priorities while maintaining attention to detail in a fast-paced environment. Join us in this exciting role where your organizational prowess and financial expertise will make a meaningful impact! We’re committed to fostering a positive workplace culture that values growth, teamwork, and excellence—come be part of our vibrant team!

Tasks:

• Monitor and record all financial transactions
• Manage accounts payable and accounts receivable
• Prepare and process payroll
• Perform monthly bank and credit card reconciliations
• Assist the General Manager in developing and improving financial systems and internal controls
• Prepare monthly financial reports for the Board of Directors, including commentary and analysis
• Maintain organized financial records, reports, and files
• Ensure compliance with accounting policies, procedures, and federal/state requirements
• Assist with annual audit preparation in coordination with external accountants

Work Schedule:

This is a part-time position requiring approximately 20–25 hours per week, flexible in-person during business hours. Occasional weekends may be necessary.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person