Office Manager / Bookkeeper

About The Virginia Seed Company

The Virginia Seed Company is an independent agricultural supplier serving growers across the Mid-Atlantic region. We provide seed, crop inputs, and agronomic solutions to support profitable crop production. As a growing company with fewer than 20 employees, we value efficiency, accountability, and strong relationships with our customers and team.

Position Summary

The Office Manager / Bookkeeper plays a critical role in maintaining the financial integrity and operational efficiency of the company. This position oversees day-to-day bookkeeping, payroll, human resources coordination, and general office management to support our operations and sales teams.

This is a hands-on role in a small business environment where accuracy, initiative, and professionalism are essential.

Key Responsibilities

Bookkeeping & Financial Management

• Manage accounts payable and accounts receivable
• Process customer payments and vendor invoices
• Reconcile bank and credit card statements
• Maintain general ledger and financial records
• Prepare monthly financial reports for management
• Assist with budgeting and cash flow tracking
• Coordinate with external CPA for tax preparation and year-end reporting
• Manage sales tax filings and regulatory reporting

Payroll & Human Resources

• Process payroll and maintain payroll records
• Manage employee onboarding and offboarding documentation
• Maintain employee files and benefits records
• Coordinate benefits administration (health insurance, retirement plans, etc.)
• Ensure compliance with federal and state labor regulations
• Support performance documentation and internal HR policies

Office & Administrative Management

• Oversee daily office operations and organization
• Manage office supplies and vendor relationships
• Support sales and operations teams with administrative needs
• Maintain internal filing systems (physical and digital)
• Assist with contract tracking and document management
• Help coordinate company meetings and events

Qualifications

• 3+ years of bookkeeping or accounting experience (small business experience preferred)
• Proficiency in accounting software (e.g., QuickBooks or similar)
• Strong understanding of financial reporting and payroll processes
• Experience with HR administration and compliance
• High attention to detail and organizational skills
• Ability to manage multiple responsibilities independently
• Professional communication skills

Preferred Qualifications

• Experience in agriculture, agribusiness, or distribution
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field
• Familiarity with inventory-based businesses

Compensation & Benefits

• Competitive salary based on experience
• Health & Retirement Benefits
• Paid time off

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person