Office Manager / Bookkeeper

Position Overview

We are seeking a highly organized and detail-oriented Office Manager to oversee administrative, HR, and financial support functions for our multi-location hospitality operation. This role is responsible for ensuring smooth day-to-day office operations, maintaining accurate records, supporting payroll and HR processes, coordinating vendor relationships, and assisting with financial administration. The ideal candidate is proactive, dependable, and comfortable working with multiple systems and priorities.

ON SITE / IN PERSON Position. Office is located in Tustin. Travel to store locations throughout Orange County is required weekly.

Key Responsibilities

Administrative & Office Operations

• Manage general office operations, supplies, and weekly ordering
• Process incoming mail, scan documents, and maintain organized digital records
• Coordinate vendor onboarding, maintain vendor records, and assist with applications and filings
• Support weekly operational logistics, inventory coordination, and inter-office deliveries
• Maintain and monitor HR and finance email accounts and respond as needed

Human Resources Support

• Coordinate new hire onboarding, including preparing and distributing onboarding paperwork
• Conduct new hire orientations and ensure completion of required documentation
• Maintain employee records and support payroll processing and reporting
• Monitor employee timekeeping and assist with audit and compliance processes

Financial & Accounting Support

• Assist with accounts payable, including invoice processing, vendor payments, and record maintenance
• Verify vendor statements and ensure accurate financial documentation
• Maintain organized financial records, reports, and supporting documentation
• Assist with sales reporting, bank deposits, and internal financial tracking
• Support inter-location financial coordination and transfers

Banking & Compliance

• Coordinate banking materials such as checks and deposit supplies
• Maintain permits, licenses, and compliance documentation
• Assist with maintaining accurate financial and operational records

Qualifications

• 2+ years of office management, administrative, or similar experience preferred
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Proficiency with Google & MS Suite (Drive, Excel, Word, Gmail)
• Experience with payroll, accounting, or HR systems preferred
• Ability to handle confidential information with professionalism

Preferred Experience

• Experience in hospitality, retail, or multi-location operations
• Experience with accounting or operations platforms (such as restaurant reporting systems, payroll systems, or POS systems)

Benefits & Compensation

· $25–$30 per hour, based on experience

· Average 30 hours per week (part-time position)

· California Sick Pay – Accrue up to 40 hours per year.

· Paid Time Off (PTO) – 2 weeks accrued annually.

· Medical Insurance Plans available after 90 days of employment

Job Types: Full-time, Part-time

Pay: $25.19 - $30.33 per hour

Expected hours: 25 – 35 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have any book keeping experience?
• Do you have any general HR experience ?

Work Location: In person