Office Manager / Bookkeeper

Job Overview
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to oversee daily administrative operations and manage financial records within our busy office environment. This role is vital in ensuring smooth office functioning, accurate bookkeeping, and effective communication across teams. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for maintaining efficient workflows. You will be the backbone of our administrative team, supporting various functions including vendor relations, scheduling, and human resources activities. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your skills in office management and financial oversight.

Responsibilities

• Manage day-to-day office operations, including front desk duties, multi-line phone systems, and greeting visitors with professional phone etiquette.
• Oversee scheduling management for meetings, appointments, and events to ensure optimal time utilization.
• Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations.
• Maintain accurate financial records through diligent filing, data entry, and regular account reconciliation.
• Coordinate vendor management activities such as ordering supplies, managing service contracts, and evaluating vendor performance.
• Supervise administrative staff and support team management efforts through training & development initiatives.
• Assist with human resources functions including payroll processing, employee record keeping, and onboarding procedures.
• Support event planning efforts for company functions or community outreach initiatives.
• Ensure compliance with office policies and procedures while maintaining high standards of organization and communication across departments.

Experience

• Proven experience in office management or administrative roles with a minimum of several years of relevant experience.
• Demonstrated bookkeeping expertise using QuickBooks or comparable software.
• Supervising experience with the ability to lead teams effectively in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Familiarity with medical office management or healthcare administration is a plus but not required.
• Experience handling payroll processing, budgeting, vendor relations, and clerical tasks such as filing and calendar management.
• Excellent communication skills coupled with professional phone etiquette and customer service orientation. This role is perfect for motivated professionals eager to make a meaningful impact within an energetic team environment!
• Minimum 1 year experience with QuickBooks

Job Type: Full-time

Pay: $30,000.00 - $54,171.17 per year

Work Location: Hybrid remote in Miami, FL 33127