Office Manager / Real Estate Administrator

Job Title: Office Manager / Real Estate Administrator

Location: Abu Dhabi, UAE

Job Summary:

We are seeking a highly organized and proactive Office Manager / Real Estate Administrator to oversee daily office operations while providing comprehensive administrative support to the sales team throughout the property transaction process. The ideal candidate will ensure smooth office operations, maintain compliance with documentation requirements, and assist agents in managing listings, contracts, and deal closures.

Key Responsibilities:

Office Management

• Manage the day-to-day operations of the office and ensure an efficient working environment.
• Oversee office supplies, equipment, maintenance, and vendor relationships.
• Maintain company records, filing systems, and confidential documents.
• Coordinate meetings, appointments, and internal communications.
• Assist management with reports, presentations, and administrative tasks.
• Monitor office expenses and support budget administration.

Real Estate Administration

• Supporting our sales and leasing agents with day-to-day admin tasks.
• Prepare, review, and organize transaction documents, contracts, agreements, and supporting paperwork.
• Coordinate with buyers, sellers, developers and government authorities throughout the sales process.
• Track transactions from reservation to transfer and ensure all required documents are completed on time.
• Maintain client and property records within the CRM/ internal system.
• Support agents with listing forms, viewing schedules, and client documentation.
• Coordinate commission records and transaction reports.
• Ensure compliance with company policies and UAE real estate regulations.
• Keeping office files and records neat and up-to-date

Requirements:

• Bachelor's degree or diploma in Business Administration or a related field.
• Minimum 3 years of experience in office administration, preferably within a real estate company.
• Strong understanding of real estate transaction processes in Abu Dhabi.
• Experience handling contracts, property documentation, and CRM/internal systems.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple transactions simultaneously.

Preferred Qualifications:

• Previous experience supporting real estate brokers or property consultants.
• Familiarity with Abu Dhabi real estate procedures and documentation requirements.
• Knowledge of CRM platforms and property portals.

Work Location: In person