Office Manager / Sales Assistant

Overview
We are seeking a dynamic and organized Office Administrator / Sales Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations while providing exceptional support to our sales team and clients. Your energy and attention to detail will help foster a productive environment, streamline administrative processes, and enhance customer interactions. This paid position offers an exciting opportunity to develop your office management and sales support skills within a vibrant, fast-paced setting.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Weekly payroll
• Buildertrend/ construction management software a plus
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Support sales activities by assisting with client communication, order processing, and data entry using tools like QuickBooks and Google Workspace
• Maintain organized filing systems, including electronic documents and physical records, ensuring easy retrieval
• Perform bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts with attention to detail
• Schedule appointments, manage calendars, and coordinate meetings for staff using Microsoft Office tools
• Provide general administrative support including proofreading documents, managing correspondence, and supporting customer service efforts
• Experience
• Proven office management or administrative experience in a professional setting
• Familiarity with clerical tasks such as filing, data entry, and document proofreading
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic bookkeeping software like QuickBooks
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Experience handling multi-line phone systems and demonstrating professional phone etiquette
• Bilingual abilities are a plus to support diverse client needs
• Personal assistant or customer support experience is advantageous for providing exceptional service and calendar management

Join us to be part of a motivated team where your organizational talents and proactive attitude will make an immediate impact! This role is perfect for someone eager to grow their office administration expertise while delivering outstanding customer support in a lively workplace.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person