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Office Manager - Spirit of St. Louis Airport

Spirit of St. Louis Airport in Chesterfield is seeking an Office Manager in the areas of billing, public service functions and general office services.

The typical starting salary range will be $51,646 - $61,984 annually depending on the candidate's qualifications and experience as well as budgetary considerations. Additionally, we offer a comprehensive benefits package and a generous Paid Time Off (PTO) policy. To learn more about these and other County benefits, please visit https://stlouiscountymo.gov/st-louis-county-departments/administration/personnel/benefits.

St. Louis County Government is a qualified agency for the Public Service Loan Forgiveness program managed by the Federal Government. For more information regarding this program, please visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.

Examples of Duties

Essential Function Examples

Analyze and organize office operations and procedures and other clerical services and prepare activities reports for management.

Evaluate office production, revise procedures, or devise new forms to improve efficiency of workflow and coordinate activities of workers within County Department or unit.

Establish uniform correspondence procedures and style practices, and review clerical and other records to ensure completeness, accuracy, and timeliness.

Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

Marginal Function Examples

Coordinate the replenishment and procurement of equipment, inventory, and services for the airport. Compare invoices against purchase orders and shipping/receiving documents to verify receipt of items ordered.

Maintain information related to goods and services contracts, purchase agreements, and vendor lists. Ensure and maintain proper documentation for airport projects.

Act as the procurement contract coordinator for the airport, working with airport staff and the procurement department on Request for Proposals (RFP), Request for Quotes (RFQ), Invitation for Bid (IFB), and Sole Source justifications/renewal processes.

Generate new and renewing hangar and land leases and maintain lease files ensuring accurate documentation of airport tenants.

Create and maintain Standard Operating Procedures (SOPs) for job functions.

Work with the Airport Operations Coordinator to ensure a secure airfield. This includes issuing and maintaining badge access credentials.

Perform other duties as required or assigned.

Minimum Qualifications

Equivalent to five years of related experience.
Proficient with Microsoft 365 Suite, including Word, Excel, Outlook, and Teams.
Experience with Workday is valuable.

Additional Information

SELECTION AND APPOINTMENT: A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available.

The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire.

The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.

All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment. Screening will be performed by a reputable clinical laboratory. The cost of screening will be covered by the County.

St. Louis County offers its employees many excellent benefits with paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11-12 paid holidays. Employees hired for full time employment will participate in the St. Louis County retirement plan where they contribute 4% of their salary to the defined benefit plan with vesting after 7 years. Other benefits include: paid life insurance, a credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.

In addition to these benefits, as of January 1, 2023, St. Louis County approved up to 480 hours of paid parental leave for eligible employees welcoming new children, either by birth or adoption. The employee can also take up to 80 hours of leave for prenatal care and up to 80 hours for care of the child within the first year.

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