Office Manager/Bookkeeper/Controller

Office Manager/Admin/Group controller-Lucky Owl Auto Group – Honolulu, HI
Pay: $60,000 – $100,000 per year (Depending on Experience)

Company Overview

Lucky Owl Auto Group is a fast-growing, locally owned group of businesses operating in Honolulu, Hawaii, including:

• Lucky Owl Car Rental
• Lucky Owl Auto Sales
• Lucky Owl Lock & Key

For over 13 years, Lucky Owl has built a reputation for strong customer service, operational reliability, and entrepreneurial growth across multiple industries. As the company continues to expand, we are seeking a highly organized, proactive, and trustworthy professional to oversee the financial, administrative, HR, and operational back-end functions of the organization.

Position Summary

This is a key leadership and operational support role responsible for overseeing the accounting, administrative, HR, and organizational systems across multiple business entities within the group.

The ideal candidate is highly detail-oriented, financially disciplined, capable of building and improving systems, and comfortable operating in a fast-paced small business environment with a high level of autonomy and responsibility.

This role works directly with ownership and management to help improve operational efficiency, maintain financial accuracy, support company growth, and build scalable internal systems across all divisions.

This position requires a high level of professionalism, discretion, organizational ability, and confidentiality.

Key ResponsibilitiesAccounting & Financial Management

• Maintain accurate books and financial records across multiple business entities using QuickBooks Online or similar accounting software
• Manage all aspects of accounts payable and accounts receivable
• Record daily financial transactions and maintain organized accounting documentation
• Reconcile bank accounts, credit cards, loans, and financing accounts
• Prepare and post journal entries
• Maintain accurate general ledger records
• Assist with month-end closing and preparation of financial reports
• Support budgeting, forecasting, and cash flow monitoring
• Track fixed assets and assist with depreciation schedules
• Collaborate with ownership, CPAs, payroll providers, and outside vendors regarding financial reporting and tax preparation
• Monitor outstanding balances and assist with collections follow-up
• Maintain accounting documentation and procedures in accordance with best practices and GAAP principles
• Help improve financial controls, reporting systems, and operational efficiency

Administrative & Office Operations

• Oversee daily office operations and administrative workflow across multiple divisions
• Maintain organized filing systems, company records, operational documentation, and internal procedures
• Coordinate vendor relationships, purchasing, office supplies, uniforms, equipment, and operational materials
• Assist ownership and management with scheduling, reporting, operational coordination, and administrative support
• Help implement and improve company procedures, systems, and organizational processes
• Support operational scalability as the company continues to grow
• Help maintain a professional, organized, and efficient administrative environment
• Assist ownership with special projects and operational initiatives

Human Resources & Employee Administration

• Assist with onboarding, employee paperwork, and personnel file management
• Maintain HR records and employee compliance documentation
• Coordinate hiring support, interview scheduling, and employee communications
• Assist with payroll processing, payroll documentation, and commission tracking
• Support benefits administration and employee recordkeeping
• Help maintain confidentiality regarding employee and company matters
• Assist management with HR administration, policy implementation, and internal documentation

Operational & Management Support

• Assist with KPI tracking, reporting, and operational performance monitoring
• Support workflow coordination between rental, auto sales, and locksmith divisions
• Monitor operational documentation accuracy and internal compliance
• Assist with scheduling coordination and interdepartmental communication
• Help develop scalable operational systems and organizational structure as the business group expands
• Support ownership with business analysis, reporting, and process improvement initiatives

Qualifications

• 3+ years of experience in bookkeeping, accounting, office management, administrative operations, or business administration
• Strong understanding of double-entry bookkeeping and general accounting principles
• Experience with QuickBooks Online and Microsoft Excel required
• Experience with reconciliations, journal entries, payroll support, and multi-entity accounting preferred
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent communication, analytical, and problem-solving skills
• Ability to work independently with minimal supervision
• Strong attention to detail, professionalism, and follow-through
• Experience supporting HR, payroll, or employee administration functions preferred
• Automotive, rental, service industry, or small business experience is a plus
• Experience building or improving systems and operational processes is highly valued

Compensation & Benefits

• Competitive salary based on experience
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Growth opportunities as the company expands
• Long-term leadership opportunity within a growing local business group

Schedule

• Full-time
• Monday through Friday
• Day shift
• Weekends as needed

Work Location

In person – Honolulu, HI 96819

Job Type: Full-time

Pay: $60,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Vision insurance

Experience:

• Bookkeeping: 1 year (Required)

Work Location: In person