Office Manager/Controller

Job Summary
We are seeking a highly organized, detail-oriented Office Manager/Controller to manage our company's financial operations and day-to-day administrative functions. The ideal candidate will ensure accurate financial reporting, oversee accounting procedures, and maintain a smooth-running office environment. This position is ideal for someone who thrives in both day-to-day operation management and financial oversight, and who enjoys wearing multiple hats in a dynamic environment.

About Us

NEXUS is a South Sound Building Envelope Consulting firm that works with Architects, Contractors, and Owners to provide durable, energy-efficient building envelope solutions. We are a growing team of passionate Architects, Engineers, and Building Science Specialists who challenge ourselves to grow in our skills and value a work/life balance. We are seeking a full-time Office Manager/Controller who will play a critical role in managing our accounting and operations. Learn more by visiting https://www.nexusbec.com/

Responsibilities

Financial Management

• Lead all accounting and financial operations, including general ledger, AP/AR, and payroll
• Manage monthly, quarterly, and annual close processes with a focus on accuracy and timeliness
• Prepare and present financial statements to leadership
• Ensure compliance with GAAP and maintain strong internal controls. FAR knowledge is a plus
• Serve as primary liaison with external CPAs, auditors, and tax advisors
• Review reconciliations, journal entries, and financial data for accuracy
• Ensure timely processing of invoices, collections, and vendor payments
• Establish and improve accounting workflows, internal controls, and documentation

Office Management

• Oversee daily office operations, ensuring efficient administrative workflows
• Support project managers and leadership with operational and financial coordination
• Maintain and improve systems, policies, and procedures to enhance efficiency
• Oversee planning and execution of employee events, meetings, and company functions

Personnel Management

• Directly supervise and support the administrative and accounting staff
• Review entries, reconciliations, and reports for accuracy and completeness
• Assign and prioritize daily administrative and accounting tasks
• Provide training, guidance, and process improvements

HR & Administration

• Oversee payroll processing, benefits administration, and employee records
• Support recruiting, onboarding, and general HR administration
• Support leadership with administrative and operational needs

Compliance & Licensing

• Research and manage state and local licensing requirements
• Oversee compliance with contract requirements, including insurance and reporting
• Ensure timely filing of taxes, reports, and regulatory documentation

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)
• 7+ years of progressive accounting/finance experience, including leadership responsibility
• Prior experience in AEC, consulting, or professional services environment strongly preferred
• Strong experience with project accounting, WIP, and revenue recognition methodologies
• Experience supervising a bookkeeper or accounting staff strongly preferred
• Proficiency in Deltek Ajera (strongly preferred) or similar ERP systems (e.g. Deltek Vision/Vantagepoint)
• Prior experience as a Controller, Senior Accountant, or similar role preferred
• Strong knowledge of GAAP; familiarity with FAR is a plus
• Advanced Excel skills and strong financial analysis capabilities
• Excellent organizational, analytical, communication, and leadership skills

Preferred Qualifications

• Experience in a small to mid-sized business or professional services firm
• Experience supporting firm growth and scaling processes
• Proven ability to manage both financial and administrative functions
• HUBZone residents strongly encouraged to apply. To check eligibility, please visit https://maps.certify.sba.gov/hubzone/map

What We Offer

• Friendly team and a positive, no-drama work environment
• Regular business hours (Monday-Friday)
• A stable, in-office role with opportunities to contribute meaningfully
• You’ll be in the know and part of the core daily flow

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Job Type: Full-time

Pay: $100,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person