Office Manager/EA to CEO

Role Overview

The Office Manager / Executive Assistant to CEO provides high-level operational and administrative support to senior leadership, ensuring the efficient day-to-day running of the office and seamless execution of executive priorities. The role requires discretion, strong judgment, and the ability to manage complexity in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to senior executives
• Manage complex calendars, meetings, travel, and communications
• Prepare presentations, reports, and briefing materials
• Act as a trusted point of contact between executives and internal/external stakeholders

Office & Operations Management

• Oversee daily office operations and facilities management
• Manage vendors, contracts, and service providers
• Maintain office policies, procedures, and compliance requirements
• Ensure smooth coordination across teams and functions

People & Administration

• Support HR administration including onboarding, documentation, and employee coordination
• Assist with performance cycles, internal communications, and policy rollout
• Promote a professional, organized, and positive office environment

Financial & Administrative Control

• Track office budgets, expenses, and approvals
• Support invoicing, payments, and procurement processes
• Maintain accurate records and reporting

Skills & Experience

• Proven experience as an Office Manager, Executive Assistant, or similar role
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication
• High level of discretion, professionalism, and reliability
• Confident working with senior leadership and sensitive information

Key Attributes

• Detail-oriented and highly organized
• Calm under pressure and adaptable
• Proactive, solutions-focused, and accountable
• Strong interpersonal skills