Office Secretary

Job Title: Office Secretary
Department: Administration / Office Support
Reports To: Director

Job Summary:

The Office Secretary is responsible for providing administrative and clerical support to ensure efficient operation of the office. This role involves handling correspondence, managing schedules, organizing meetings, maintaining records, and supporting the management team in day-to-day activities.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, format, and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications, directing them appropriately.
• Organize and coordinate meetings, conferences, and office events.
• Maintain and update filing systems (both electronic and physical).
• Greet and assist visitors, ensuring a professional office environment.
• Draft minutes of meetings and circulate them to concerned parties.
• Order and maintain office supplies and ensure smooth day-to-day office operations.
• Handle confidential information with integrity and discretion.
• Coordinate with internal departments and external stakeholders as required.

Qualifications & Requirements:

• Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or a related field.
• Proven experience as a Secretary, Office Assistant, or in a similar administrative role.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills (verbal and written).
• Strong organizational and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and under pressure.

Job Types: Full-time, Permanent

Application Question(s):

• Are you available to join immediately or any notice period
• Current and expected salary?
• How many years of experience do you have in secretarial position?