Office Secretary

<Job Summary>
Energize your career by stepping into the dynamic role of Office Secretary! In this vital position, you will be the heartbeat of our administrative operations, ensuring smooth daily functions and exceptional support for our team. Your proactive approach and organizational prowess will keep our office running efficiently, providing a welcoming front desk presence and managing essential clerical tasks with enthusiasm. Join us to be a key contributor in creating a productive, organized, and positive work environment where your skills truly shine!

<Duties>

• Greet visitors and clients with professionalism and warmth at the front desk, creating a positive first impression.
• Manage multi-line phone systems, directing calls accurately and courteously to appropriate departments or personnel.
• Handle incoming and outgoing correspondence, including emails, mail, and packages, ensuring timely distribution.
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office to ensure quick retrieval of documents.
• Perform data entry, bookkeeping, and basic accounting tasks using QuickBooks or similar software to support office financial processes.
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives with precision.
• Support office management activities such as supply inventory, proofreading documents for accuracy, and assisting with special projects as needed.

<Skills>

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication.
• Strong organizational skills with keen attention to detail in filing, proofreading, and data entry tasks.
• Excellent phone etiquette with experience managing multi-line phone systems; bilingual abilities are a plus for diverse client interactions.
• Demonstrated office management experience including calendar management and administrative support roles such as personal assistant or medical/dental receptionist.
• Knowledge of clerical procedures such as photocopying, faxing, scanning, and record keeping.
• Ability to handle customer service inquiries professionally while providing outstanding support via phone or in person.
• Basic bookkeeping skills using QuickBooks or similar accounting software; familiarity with office computer literacy is essential.
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment. Join us as an Office Secretary where your energy fuels our success! Bring your organizational talent, communication skills, and enthusiasm to create an efficient office atmosphere that empowers everyone to excel. Your dedication will help us deliver exceptional service while fostering a vibrant workplace culture built on support and professionalism!

Pay: From $22.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person