Office Secretary

Overview
We are seeking a dynamic and highly organized Office Secretary to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional administrative support and customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to manage front desk operations, handle multi-line phone systems, and assist with various clerical tasks. This position offers an exciting opportunity to be the backbone of our office environment, contributing to a professional and welcoming atmosphere for clients and staff alike.

Responsibilities

• Greet visitors and clients warmly, managing front desk duties with professionalism and friendliness
• Answer, screen, and direct incoming calls using multi-line phone systems with excellent phone etiquette
• Manage appointment scheduling and calendar coordination for staff members
• Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Handle administrative tasks such as proofreading documents, managing correspondence, and organizing files
• Assist with bookkeeping tasks including invoicing and basic QuickBooks data entry
• Support office management activities by coordinating supplies, maintaining cleanliness, and ensuring efficient workflow

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping and financial recordkeeping
• Excellent communication skills in both English and bilingual capabilities (if applicable)
• Strong computer literacy with the ability to adapt to new software quickly
• Experience working at a front desk or as a receptionist in medical or dental settings is a plus
• Outstanding customer service skills combined with professional phone etiquette
• Ability to multitask efficiently while managing time effectively in a fast-paced environment
• Attention to detail for proofreading documents and data entry accuracy
• Personal assistant or medical receptionist experience is advantageous for supporting diverse office needs

Join us as an Office Secretary where your organizational prowess and friendly demeanor will help create a positive environment for everyone. We value energetic professionals who thrive on delivering excellent support while managing multiple responsibilities seamlessly!

Pay: From $16.00 per hour

Work Location: In person