Office Services Administrator

You will play a key part in executing administrative processes, managing data, and ensuring seamless operations.

You will provide critical support across multiple departments, including HR, Admin and Optimize. Your contributions will directly support our culture of excellence, continuous feedback, and professional growth, while helping to attract and develop top talent.

Your role offers a unique opportunity to gain hands-on experience in a dynamic, fast-paced environment, while building essential skills in organization, communication, and time management.

You will provide comprehensive administrative assistance to the HR and the Admin functions, and other departments as needed. Your responsibilities will include maintaining and updating employee records while ensuring accuracy and confidentiality, coordinating and managing complex calendars, scheduling meetings across multiple time zones and organizing and preparing for meetings, ensuring all necessary materials are available. You will also be responsible for submitting the vendor invoices and ensuring timely payment.

Moreover, you will assist in organizing team events, workshops, and training sessions, ensure compliance with HR policies and procedures and handle sensitive and confidential information with the utmost professionalism and discretion.

We are an equal opportunity employer committed to fostering an inclusive and accessible workplace. We believe that diverse perspectives and experiences drive innovation and success. We welcome applications from all qualified candidates and encourage people with disabilities to apply, in line with our commitment to diversity and compliance with applicable laws.

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Bachelor’s degree or relevant work experience is required

Previous experience in administrative roles, including document organization and onboarding support, is a plus

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational and time-management skills, with the ability to prioritize tasks effectively

High level of professionalism and discretion when handling confidential information

Attention to detail and ability to multitask in a fast-paced environment

Excellent written and verbal language skills in English