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Officer – MEA Bureaus Administration IGS

Description

Position at Al Jazeera Media Network

Al Jazeera Media Network are seeking an experience Administration professional to join their team in Qatar.

The Ideal Candidate Should Meet The Below Criteria

Valid QID/ Residency permit
Bilingual: Arabic and English
Experience: 3 years in Administration Field
Education: Bachelor Degree in Business Administration

Administration

Oversees all Operational matters (including IT, HR and Premises)
Supports the editorial team in relation to field operations and other activities as required.
Provide operational administrative and logistics support for News team
Handle the administration and maintenance of the Bureau's infrastructure
Responsible for identifying governance issues e.g. in Accounting Standards, Health & Safety.
Ensures the bureau is in compliance with local law and Al Jazeera policies and procedures
Oversees integrity, protection and effectiveness of the database; reconciliation of all related.
Work closely with Procurement and ensures the best practices, and get approvals as per TOFA
Coordinate with the banks, legal advisors, insurance brokers, IT and other professional advisors.
Responsible for Risk Management and Contingency Planning / Disaster Recovery.
Coordinate the shipping of all bureau equipment & secure required documentation
Sustain proper and accurate filing and tracking records for Administrative subjects
Assist employees and refer them to the concerned person or department for any inquiries
Arrange business travel arrangements for team members and visitors
Prepare reports as required by International Services manager or Regional Director
Supervise cleaning contractor and security contractor, and Maintenance by following procedures,
Receive, direct and relay telephone messages and fax messages. - if there is no bureau secretary
Handle the collection and delivery of mail - if there is no bureau secretary
Assist in the planning and preparation of meetings, conferences and conference telephone calls.
Responsible for the financial & management reporting processes in Bureau, ensuring the availability of timely and relevant information for the respective regional Hub.