OFFICER, PURCHASING

Job description:

Job Purpose

Acting as a liaison between internal stakeholders and external vendors. Sourcing, negotiating, and purchasing goods and services, Ensuring efficient communication, adherence to policies, and high customer satisfaction.

Key Accountability Areas

Communication and Coordination:

• Develop and maintain positive relationships with vendors by fostering clear and consistent communication.
• Identify opportunities for streamlining purchase order processing and document management workflows.
• Liaise between internal departments (purchasing, accounts payable, receiving, and end-users) to ensure clear communication and alignment on purchasing needs.
• Effectively communicate purchase requirements, specifications, and deadlines to vendors.
• Proactively address vendor inquiries and concerns regarding purchase documents.

Process Improvement and Customer Satisfaction:

• Identify and implement opportunities for streamlining the purchasing process, contributing to increased efficiency and cost savings.
• Actively participate in resolving vendor-related issues to ensure timely delivery and high customer satisfaction.
• Ensure all purchase orders, invoices, and contracts comply with contractual terms and internal controls.
• Monitor key performance indicators (KPIs) related to purchasing activities (e.g., lead times, purchase order accuracy).

Planning and Compliance:

• Manage the creation, review, and approval of purchase orders (POs) according to established procedures.
• Independently source and research potential vendors, evaluating supplier options based on quality, price, and delivery terms.
• Negotiate competitive pricing and terms with vendors to optimize procurement costs.
• Create and process purchase orders (POs) according to company policies and procedures, ensuring accuracy and completeness.
• Monitor purchase orders and proactively manage potential issues with delivery delays or discrepancies.

Role Accountability

HR Proficiency:

• Collaborate with teams to get the work effectively achieved. 
• Ensure effective communication with peers and managers, and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules. 
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:

• Solve any related issues arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for products or processes or related activities.

Business Process & Compliance:

• Execute and comply related tasks as per defined policies, procedures, and work instructions. 

Safety:

• Adhere to all Safety procedures and regulations.

Academic Qualification Diploma Degree in Business Administration Work Experience 2 to 4 Years Technical / Functional Competencies Purchasing Agreements Purchasing Benchmarking Purchasing Procedures Purchasing Reporting

Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit alfanar.com