Onboarding Systems Coordinator

Location: West Midlands
Working Pattern: Hybrid (2–3 days per week onsite)
Contract Type: Permanent Role

We are seeking a highly organised and detail-oriented Onboarding Systems Coordinator to join our growing team. This role is responsible for managing and coordinating onboarding processes through our HR and recruitment systems, ensuring a seamless experience for new starters while maintaining data accuracy and compliance.

This is an excellent opportunity for someone with strong administration and systems experience who enjoys working in a fast-paced environment and supporting the employee lifecycle.

Key Responsibilities

• Manage the end-to-end onboarding process for new hires across multiple departments.
• Coordinate pre-employment checks, including right-to-work documentation, references, and compliance requirements.
• Maintain and update onboarding, HR, and recruitment systems, ensuring all employee records are accurate and up to date.
• Generate contracts, offer letters, and onboarding documentation.
• Monitor onboarding progress and proactively follow up on outstanding actions.
• Act as the primary point of contact for new starters throughout their onboarding journey.
• Liaise with hiring managers, HR teams, IT, payroll, and other stakeholders to ensure a smooth onboarding experience.
• Produce onboarding reports and system data for management review.
• Support continuous improvement initiatives to enhance onboarding processes and system efficiency.
• Ensure compliance with GDPR and company policies when handling employee information.

You'll be a proactive and organised individual with excellent attention to detail and strong systems skills.

Essential Skills & Experience

• Previous experience in onboarding, HR administration, recruitment administration, or a similar coordination role.
• Experience working with HR, recruitment, or onboarding systems.
• Strong administrative and organisational skills.
• Excellent communication and stakeholder management abilities.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office, particularly Excel and Outlook.
• Ability to manage multiple priorities and work to deadlines.

Desirable

• Experience using Applicant Tracking Systems (ATS) or HR Information Systems (HRIS).
• Knowledge of employment compliance and onboarding best practices.
• Experience supporting recruitment or HR teams.

What We Offer

• Competitive salary.
• Hybrid working model.
• Opportunity to gain experience within a growing organisation.
• Supportive and collaborative team environment.
• Potential for the role to become permanent.
• Ongoing training and development opportunities.

If you thrive in a process-driven environment and enjoy delivering an exceptional onboarding experience, we'd love to hear from you.

Pay: £25,000.00-£35,000.00 per year

Work Location: Hybrid remote in Coventry CV7 8PE