Operations Assistant & Personal Assistant

Position Overview

The Operations Assistant supports the Head of Operations with smooth and efficient day-to-day functioning of the organization by assisting with administrative, logistical, and operational tasks. This role is key in ensuring that all departments are well-coordinated, resources are managed effectively, and internal processes run on time.

Key Responsibilities

Administrative Support

Assist in preparing reports, memos, and documentation for management.

Maintain organized records (digital and hard copy), filing systems, and databases.

Support procurement processes by preparing requisitions, quotations, and purchase orders.

Operational Coordination

Help track daily activities, schedules, and deadlines across departments.

Monitor office supplies and inventory, ensuring timely restocking.

Support facilities management, maintenance requests, and vendor coordination.

Communication & Liaison

Act as a point of contact between staff, external partners, and management.

Coordinate meetings, prepare agendas, and take minutes when required.

Assist in internal communications (emails, notices, circulars).

Project & Event Support

Provide logistical support for events, workshops, and staff activities.

Track progress on ongoing projects and follow up on assigned tasks.

Assist with data collection and reporting for operational KPIs.

Skills & Competencies

Strong organizational and multitasking skills.

Excellent communication skills (written and verbal).

Proficient in MS Office / Google Workspace.

Detail-oriented with problem-solving abilities.

Ability to work independently and as part of a team.

Qualifications

Diploma or Bachelor’s degree in Business Administration, Management, or related field (preferred).

1–3 years of administrative or operations support experience.

Familiarity with school or educational operations (advantageous, but not essential).

If interested, Whatsapp message only (No calls): +973 66621566

Or email: info@vgaholdings.com

Job Type: Full-time