Operations Coordinator

Jones HR Consulting is actively searching for a Operations Coordinator for our client MYCO Medical.

MYCO Medical Supplies, Inc is seeking a highly organized, proactive, and detail-oriented individual to support the CEO and Management Team in day-to-day operations, strategic initiatives, and administrative tasks. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial for this role. The ideal candidate will also have experience with Salesforce.com administration or certification to support CRM-related tasks and reporting.

Key Responsibilities:

Executive Support:

• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Handle confidential information with discretion and professionalism.
• Coordinate and assist with internal and external communications for the CEO.
• Serve as project manager for key initiatives for the management team.
• Assist in tracking strategic initiatives and follow-ups.
• Manage meeting logistics.
• Manage corporate records and documents including company contracts electronic and hard copy filing system. File Documents & Correspondence.
• Create internal newsletters and organize team building

Marketing & Sales Support:

• Collaborate with Sales and Marketing teams to align external efforts with internal goals.
• Know Website support and systems

Salesforce Administration:

• Maintain and update Salesforce records, dashboards, and reports.
• Support Sales and Marketing teams with CRM data integrity and usage.
• Manage Salesforce compliance
• Assist in onboarding and training staff on Salesforce best practices.
• Collaborate with external consultants or internal IT teams on Salesforce enhancements.
• Salesforce Administrator certification preferred.
• Assist Quality team in connecting Salesforce and Electronic Quality Management System (EQMS).

General Responsibilities:

• Facilitate proper office equipment usage to ensure full capabilities are leveraged.
• Develop task lists and assist with prioritizing to keep focus aligned.
• Order and maintain office and break room supplies.

Requirements:

• 5 + years of significant executive support experience, including supporting C-level executives
• Proven experience as an Executive Assistant, preferably supporting C-level executives.
• Experience in project management is a strong plus.
• Expert proficiency with Salesforce.com administration, Salesforce Administrator certification highly desirable.
• Strong verbal and written communication and interpersonal skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, customers and suppliers.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Proficiency in Microsoft Office Suite, Teams, One-Drive and project management tools.
• Familiarity with CRM and marketing automation platforms.
• Experience working with external agencies or vendors

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status

Job Type: Part-time

Pay: $28.00 - $35.00 per hour

Expected hours: 16 – 25 per week

Benefits:

• Professional development assistance
• Referral program
• Retirement plan

Experience:

• Salesforce: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: In person