Operations & Inventory Coordinator

We are seeking a proactive and detail-oriented Individual with a basic accounting background to support inventory management, bookkeeping, procurement, and vendor coordination. This role bridges finance, warehouse operations, and kitchen/store requirements, ensuring accurate stock control, smooth procurement processes, and reliable data management using Zoho.

Inventory & Stock Management

Monitor and manage inventory for kitchen, store, and warehouse operations

Track stock movement, consumption, wastage, and replenishment levels

Conduct regular stock counts and reconciliations

Maintain accurate inventory records in Zoho

Bookkeeping & Accounting Support

Assist with basic bookkeeping and data entry

Record invoices, purchase entries, and expense documentation

Support accounts-related tasks without being a full accounting role

Ensure records are accurate, updated, and audit-ready

Procurement & Vendor Coordination

Coordinate with vendors for pricing, orders, deliveries, and follow-ups

Raise purchase orders and track delivery timelines

Support procurement planning based on stock levels and operational needs

Maintain vendor records and documentation

Warehouse & Operations Support

Support warehouse operations from a stock and data perspective

Ensure proper documentation for inward and outward stock movement

Work closely with kitchen and store teams to align stock availability

Identify gaps, inefficiencies, and proactively suggest improvements

Systems & Reporting

Use Zoho for inventory, procurement, and data entry tasks

Generate basic reports related to stock, purchases, and usage

Maintain accurate and organized digital records

Requirements & Skills

Basic accounting or bookkeeping knowledge (not a full accountant role)

Strong experience with inventory and stock management

Hands-on Experience With Zoho (Inventory / Books Preferred)

Data entry accuracy and attention to detail

Understanding of warehouse operations and procurement workflows

Ability to communicate effectively with vendors and internal teams

Proactive, organized, and solution-oriented mindset

Preferred Experience

Experience in hospitality, F&B, retail, or manufacturing environments

Exposure To Kitchen/store Inventory Management (Preferred)

Prior procurement or supply chain coordination experience