Operations Project Assistant

Who We Are

At Diamond Cellar, we believe in more than fine jewelry and timepieces — we believe in creating experiences that last a lifetime. For over 78 years, we have been a trusted name in luxury, known for our unmatched craftsmanship, and prestigious brand partners including Patek Philippe, Rolex, and David Yurman. We pride ourselves on delivering unparalleled customer service. Diamond Cellar is dedicated to our employees – we foster a supportive and fun working environment which has led to a loyal team of employees who have been with us for decades.

What will you do as the Operations Project Assistant?

The Operations Project Assistant acts as a direct support partner to the operations leader by coordinating project timelines, progress tracking, meeting follow-up, and administrative execution across company-wide operational initiatives. This role is less about owning a single operational function and more about helping keep initiatives moving across stores and departments.

Key responsibilities

• Maintain a master list of operations projects, deadlines, owners, milestones, and status updates across the company.
• Track action items from meetings and ensure follow-up with the right people to keep projects moving.
• Schedule meetings, prepare agendas, capture notes, and circulate summaries with deadlines and responsibilities.
• Help prioritize active workstreams and provide visibility into project progress, blockers, and next steps for leadership.
• Assist with light reporting, presentation prep, calendar coordination tied to projects, and administrative support tied to operations initiatives.
• Support cross-functional coordination between operations, stores, vendors, and other departments involved in company projects.

What are we looking for in an Operations Project Assistant?

• Excellent task tracking, follow-up discipline, and meeting coordination skills.
• Strong written communication and note-taking ability.
• High attention to detail and comfort working in fast-moving environments with many parallel projects.
• Proficiency in Microsoft Outlook, Excel, Teams, PowerPoint, and project tracking tools.
• Ability to work closely with an executive or department leader and translate direction into organized next steps.

Why would you love working for Diamond Cellar?

If you’re passionate about luxury and creating unforgettable experiences, apply today and become part of the Diamond Cellar family!

Diamond Cellar is an Equal Opportunity Employer.

All candidates must have the legal right to work in the United States.

Selected candidate must be willing to undergo a background check and drug screening.