Operations Specialist

Requisition ID

req36404

Working Title

Position Grade

Position Summary

The UNM Department of Psychiatry & Behavioral Sciences is seeking an Operations Specialist. Our operations specialist will be responsible for the design, development and maintenance of projects to improve operational efficiencies across a multi-faceted, multi-division, department with clinical, academic, research, and community missions. Projects may consist of constituent databases, website maintenance, faculty HR and evaluation processes, facility improvements, administrative improvements and process automations. Will organize and coordinate the implementation of project plans to ensure compliance and timeliness as well as maintenance and improvement of operating efficiency for projects such as clinical contracting, space management, building maintenance and remodeling, and external contracts. The candidate should have a UNM purchasing card or the ability to obtain one and accounting knowledge to budget and reconcile accounts. The ideal candidate will be a supportive team member skilled in effectively and personably communicating with diverse constituents using multiple platforms, achieving results in a deadline-driven environment and adept at recognizing inefficiencies and recommending solutions.

Duties will include:

Create and maintain Smartsheet dashboards, databases and contact lists
Support website maintenance
Project Management
Meeting coordination and travel arrangements
Creating marketing materials, brochures, newsletters
Oversight and coordination of building maintenance
Space allocation
Coordinating office supplies and services, telecommunications, surplus management
File retention management

The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Find out more here: https:// hsc.unm.edu/medicine/departments/psychiatry/

See the Position Description for additional information.

Conditions of Employment

Minimum Qualifications

High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Advanced skills in MS Office and Smartsheet.
Experience in an academic medical setting.
Experience with website maintenance (Cascade).
Demonstrated project coordination and administrative experience including purchasing.
Experience with building and equipment maintenance.
Accounting experience - budgeting and account reconciliation.
Strong interpersonal and communication skills and ability to work effectively and amicably with various constituents including faculty, staff, and students.
Demonstrated experience organizing resources and establishing priorities showing analytical skills and aptitude for resolving inefficiencies.

Additional Requirements

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

Psychiatry Administration (451B)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Exempt

Pay

Monthly: $3,841.07 - $5,148.00 dependent upon education, experience and equity

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

4/28/2026

Eligible for Remote Work

Yes

Eligible for Remote Work Statement

Eligible for hybrid work after completing probation and/or necessary training per supervisor sign-off.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please supply: 1. Cover letter explaining why qualified for the position, specifically addressing preferred qualifications; 2. Resume; 3. Three professional references, preferably supervisory, with current contact information. Selected candidate must supply official transcript(s) or proof of meeting minimum job requirements.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.

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