Operations Specialist / Director's assistant

Vacancy: Operations Specialist / Director’s assistant

Benefits:

• Gross 8000 - 10000 AED monthly salary, based on experience.
• 22 work days paid annual leave.

Responsibilities:

• assisting the Director with a high number of events, ranging from business conferences to government forums.
• supporting the Director with logistical and administrative support
• maintaining records of all bookings e.g., venue and catering
• managing diaries and organising meetings and appointments
• booking, invoicing and arranging travel, transport and accommodation
• reminding the Director of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses
• Invoicing and contracting clients.
• UAE regulatory tasks: visas, permits, health insurance, etc.
• miscellaneous tasks to support the Director

Essential requirements:

• excellent knowledge of written English
• experience in the Events Sector is a plus
• good knowledge of spoken English
• educated to Bachelors level, this is desirable, but not essential should the applicant have the relevant experience
• proven project management skills
• strong commercial acumen
• confident with all Microsoft Office packages
• discretion and trustworthiness: you may be party to confidential information
• excellent oral and written communication skills
• organisational skills and the ability to multitask
• ability to be proactive and take initiative
• flexibility and adaptability
• tact and diplomacy
• ability to travel internationally

Personality profile:

• creative and used to thinking outside the box
• able to work independently
• personable and presentable
• eager to contribute new ideas