Ordering Officer

Job description:

Job Summary

The role will significantly support timely vehicle ordering, accurate sales data submission, and streamlined reporting for management decision-making.

Job Responsibilities

• Collaborate with internal teams to consolidate monthly and quarterly vehicle forecasts.
• Prepare and submit detailed vehicle specification files to internal teams.
• Track and monitor vehicle orders from placement to arrival.
• Coordinate with logistics and clearance teams for timely delivery and registration.
• Ensure that all ordered vehicles comply with the agreed-upon specifications.
• Maintain and update daily sales records of new vehicles.
• Submit sold units to the dealership management system accurately and promptly.
• Prepare and distribute daily stock reports to management.
• Reconcile sales reports with physical stock and dealer inventory systems.
• Follow up with suppliers and clearance agents for pending documentation or shipment issues.
• Maintain records of all vehicle orders, invoices, and related documentation.
• Coordinate with the marketing and finance teams for promotional stock and pricing details.
• Ensure adherence to internal controls and audit requirements.
• Participate in regular inventory checks and assist during audits.
• Suggest improvements to streamline ordering and reporting workflows.
• Support the implementation of new systems or tools for better efficiency.

Candidate Requirements

• Bachelor’s degree in Business Administration, Supply Chain, or related field.
• 2+ years’ experience in automotive ordering, logistics, or sales operations preferred.
• Proficient in MS Excel, ERP/Dealer Management Systems.
• Strong organizational and communication skills.
• Ability to work independently and under pressure.