Paralegal Officer (Qatari & Children of Qatari mother)

Job Summary

Conducting and handling all tasks and roles related to criminal Paralegal Officer mentioned in the attached document (Litigation Manuel) within the specific time frame.

Key Accountabilities

• Criminal Case Intake and Documentation
• Receive newly initiated criminal files from business units and ensure timely legal action.
• Acknowledge receipt of post-dated cheques (PDCs) along with related documentation (e.g., Letter of Undertaking/Letter, Hand-over forms, QID/CR etc).
• Verify and review all documents and sign as the official custodian for the original cheques received along with the Hand over form.
• Document Review and System Update
• Review criminal hand-over documentation and ensure it includes cheque advice, QID/CR, and original cheque.
• Cross-check hand-over forms with updated data in the RCS (legal system) and approve cases for further action.
• Cheque Classification and Management
• Categorize cheques by type (post-dated, returned) and ensure alignment with related cheque advice.
• Prepare and maintain Excel sheets capturing key cheque information (amount, signatory, due date, and cheque number).
• Store original cheques in secure legal custody under designated folders.
• Cheque Processing
• Monitor and ensure timely posting of cheques within a two-day window, if applicable.
• Validate that returned cheque advice does not exceed 30-day validity based on customer default.
• Case File Preparation
• Compile physical case files and ensure full updates in RCS, including scanned copies of all supporting documentation.
• Upload relevant attachments in the RCS for internal recordkeeping.
• Police Complaint Submission
• Draft and submit formal complaints to the Police Department, ensuring all required documentation is attached (including CB’s request for binding the defendant).
• Follow up with authorities to obtain police case numbers and ensure updates in the RCS and complaint registers.
• Archiving and Legal Records
• Archive all complaint documents, original cheques, and cheque advice in both legal custody report and digital e-store.
• Judicial and Public Prosecution Follow-Up
• Monitor and follow up on case hearings daily, if applicable.
• Provide weekly hearing schedules to relevant LO/LM and paralegal teams.
• Attend court judgments and submit requests to collect the judgment order with writ of execution in order to proceed with the enforcement.
  
  

Other Accountabilities

• External Coordination
• Liaise with the Police Department upon notification and attend hearings.
• Liaise with the Public prosecution upon notification and attend the investigation.
• Coordinate with business units to provide court-required justifications.
• Manage the cancellation process for closed criminal cases with the Public Prosecution after working hours.
• Liaise with External Law firms upon request.
• Cheque Collection and Suspense Account Monitoring
• Receive payments from the Public Prosecution and ensure prompt deposit into the legal suspense account.
• Notify LO/LM on the same day regarding recovery amount received from the court
• Monitor and reconcile transfers from civil courts into the legal suspense account.
• Notify the business of recoveries and ensure crediting to customer accounts.
• Legal System and Case Tracker Maintenance
• Ensure daily updates to the legal system (RCS) and monitor criminal case developments using the marker checker process.
• Financial Reconciliation and Reporting
• Maintain monthly reconciliation records for recovery amounts through civil and criminal proceedings.
• Share reconciliation reports with the Head of Admin and CLO .
• Prepare and submit a Monthly Criminal Case Report detailing case outcomes to the Paralegal Manager, Head of Admin, and CLO.
• Prepare monthly reports for case cancellations (criminal and civil) and maintain organized records.
• Generate monthly reports for all complaints scheduled for filing and share them with relevant stakeholders.
• Produce monthly reports for legal suspense recovery payments and share it with Head of Admin.
• Administrative Responsibilities
• Handle administrative duties as requested by the Head of Admin and CLO.
• Adhere to Legal DOA, SOP, and Ensure do not breach Legal bank policies.
  
  

Education

• Bachelors degree in law
• Knowledge of criminal procedures
• It skills ( MS office )
• Attention to details
  
  

Experience

Required Experience: 1 to 3 years of experience