Part Time Administrative Assistant / Book Keeper

Job descriptionDescription:

We are seeking a highly organized and detail-oriented individual to join our team as a Bookkeeper and Administrative Assistant. This position requires a combination of accounting knowledge, attention to detail, and strong administrative skills.

Requirements:

Job Qualifications:

Education: High School diploma or equivalent. Associate’s or Bachelor’s Degree in accounting, business administration, or equivalent business experience.

Experience: Minimum of two years of experience in bookkeeping or accounting. Previous experience in an administrative assistant role is a plus.

Preferred Qualifications: Experience with payroll processing. Familiarity with office equipment and software. Strong time management skills and ability to prioritize tasks effectively.

Skills:

· Proficient in accounting software

· Strong knowledge of basic bookkeeping principles.

· Excellent organizational and multitasking abilities.

· Strong attention to detail and accuracy.

· Excellent written and verbal communication skills.

· Ability to maintain confidentiality and handle sensitive information.

· Strong problem-solving skills and ability to work independently or as part of a team

· Strong communications and interpersonal skills, and the ability to work well with people at all levels of the organization.

· Well-developed problem identification and problem-solving skills, with an orientation to details.

Bookkeeping Duties:

*Maintain accurate and up-to-date financial records in accounting software including accounts payable, accounts receivable, payroll, and general ledger.

*Process and reconcile bank and credit card statements on a regular basis.

*Assist in preparing monthly, quarterly, and annual financial reports.

*Monitor and manage invoices, payments, and billing inquiries.

*Work with external accountants or auditors during year-end audits or other financial reviews.

Administrative Support Duties:

*Answer phone calls, respond to emails, and direct inquiries to appropriate team members.

*Maintain and organize office files, both digital and physical.

*Manage the renewal and audit process for insurance policies.

*Schedule meetings, manage conference registrations, calendars, and assist with travel arrangements. ? Support senior leadership in various administrative tasks as needed

Physical and Mental Efforts:

General: Position requires the ability to concentrate on details despite occasional interruptions and to attend to tasks for 45 to 60 minutes at a time. Ability to understand theories behind related concepts and to remember multiple tasks given to self and others over periods of time; ability to prioritize given shifting priorities; ability to communicate effectively in verbal and written form.

Pay: $22.00 - $25.00 per hour

Work Location: In person