The Payroll Accounting Specialist I supports payroll, accounting, and compliance activities by ensuring accurate financial processing and adherence to regulatory requirements. This role collaborates closely with Payroll, Human Resources, Accounting, and external agencies to maintain accurate records and support audits and reporting processes.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Assist with the reconciliation of bank statements to the General Ledger (GL) to ensure accuracy and completeness of financial records.
• Process imputed income in accordance with established policies, ensuring proper taxation and documentation.
• Support stipend payments for International Athletes, including assistance with IRS Form 1042-S reporting and related compliance requirements.
• Manage payroll-related requests submitted through Workday, including entering and maintaining employee tax registrations in ADP and registering the organization with new tax jurisdictions as needed.
• Process incoming payroll mail, ensuring timely routing, documentation, and follow-up as required.
• Upload, track, and respond to agency notices and tax filing profile change notices within ADP, ensuring compliance with federal, state, and local regulations.
• Process W‑2c corrections as needed, ensuring accuracy and compliance with reporting requirements.
• Assist with 1099 and W‑2 review processes.
• Generate monthly payroll reports and provide information to internal stakeholders as needed.
• Assist with gathering data and documentation for internal and external audits, quarterly reconciliations, and year-end payroll and accounting processes.
• Maintain accurate payroll and accounting records and provide support to cross-functional teams to ensure consistent compliance and operational efficiency.
• Other duties as required
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS AND CREDENTIALS

Education and Experience

• 1 to 2 years of Payroll Accounting experience.
• Ability to obtain Fundamental Payroll Certification within a year of start date (LU funded).
• Experience with Microsoft Excel.
• High School Diploma or equivalent.

Preferred Qualifications

• Bachelor’s Degree in Accounting or Finance.
• Fundamental Payroll Certification.
• Experience with Workday and ADP systems.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Strong attention to detail.
• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• May be required to travel.
• Will be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lit, and the noise level is moderate. Working environment may include facilitation of events outdoors occasionally.

Driving Requirements

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.

Time Type

Full time

Location

Hybrid

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.