Payroll Administrator

A well-established company is seeking a Payroll Administrator to support its operations. This role is crucial in ensuring accurate and timely payroll processing for seafarers joining and signing off vessels. Additionally, he/she will be responsible for issuing and monitoring of all Purchase Orders (PO) related to crew department invoices.

Ideal candidate has the following competencies:

• Strong knowledge base and technical skills in the Crew Payroll field.
• Computer literacy and knowledge in MS Office and Crewing payroll software or system.
• Communicational skills and ability to work in teams.
• Detail oriented and organized

Qualifications:

• Bachelor’s Degree or equivalent education.
• Minimum of 3-5 years of related experience and/or exposure and training in similar function and industry.

Duties and Responsibilities

General :

• Abides by company by-laws including policies and procedures and proposes changes to the above when necessary.
• Abides by the authorities granted to the position as per the delegation of authority structure and any formal changes thereto.

Crew Payroll:

• Generates Crew payroll and ensures accuracy:
• Check crew movements against records entered in the system.
• Verify sign-on & sign-off crew movements against the e-tickets to ensure data accuracy.
• Check crew salary scales against records in the system.
• Update and/ or crew new crew bank details in the system.
• Coordinate with the finance department to ensure timely remittance of crew salaries.
• Coordinate with finance and ensuring payslip is delivered to crew monthly.
• Ensure accuracy of Manning agency crew wages
• Ensure timely issuance of PO and remittance of crew salaries.
• Monitor & follow up with the Team and crew on submitted claims for timely reimbursement.
• Prepare and arrange Cash to Master as requested in coordination with Vessels Master, -Crewing Team and Finance department and to ensure deductions from crew salaries.
• Master Cash onboard control and monitoring:
• Update and monitor cash onboard.
• Coordinate with the finance department to arrange replenishments of funds (if required).
• Create and issue all PO for crew-related invoices, in coordination with the Crewing Team.
• Provides administrative support to the crewing department related to crew payroll as needed.
• Perform all other duties as requested by the Head of Crewing

Documentation:

• Maintain files as per QSMS for crewing department.
• Compiles payroll reports for management and regulatory agencies.
• Facilitates the provision of information for internal and external audit.
• Perform any other duties related to Crewing Payroll as directed by Head of Crewing.

Budgets:

• Verify crew wages in accordance with the Seafarer Employment Agreement.
• Verify the vessel’s monthly payroll against the monthly budget rates.