Payroll and Human Resources Administrator

Payroll and HR Administrator

ABOUT THE ROLE

The Payroll and HR Administrator ensures employees are paid accurately and on time while maintaining compliance with payroll regulations and company policies. This role manages all payroll and timekeeping functions, maintains accurate employee records, prepares reports for management and external partners, and supports HR processes and projects. Position must reside on Oahu. Reports to VP HR. Must live on Oahu

Essential Functions

• Collects, verifies, and enters payroll and timekeeping data into company systems, ensuring accuracy and compliance with deadlines.
• Process employees pay, including hours, deductions, garnishments, and adjustments in accordance with federal and state laws.
• Prepares and distributes paychecks; resolves payroll discrepancies and employee pay concerns.
• Prepares and files payroll-related reports such as 401(k) contributions, benefit deductions, and tax filings.
• Maintains payroll and personnel records for new hires, pay changes, transfers, and terminations in accordance with legal requirements.
• Ensures timely and accurate setting up of new hires. Timely update and final pay for terminations in compliance with state laws.
• Provides payroll data for TDI, WC, leave requests, and other HR/benefits programs.
• Maintains and updates payroll procedures, implementing checks and balances to ensure accuracy.
• Analyzes payroll and timekeeping data to identify, resolve, and prevent errors; prepares reports for management.
• Ensures compliance with all payroll-related laws, regulations, audits, and non-discrimination requirements.
• Safeguards confidentiality of payroll and HR information.
• Supports HR initiatives, including policy updates, process improvements, and special projects.
• Advises employees and managers on timekeeping and payroll best practices.

Other Responsibilities

• Provides general administrative support, including managing office supply orders.
• Assist with the onboarding and orientation process of employees.
• Performs all duties in compliance with company policies and standards.
• Completes other tasks and projects as assigned.
• Maintains reliable and regular attendance.

· Office Parking: Coordinate employee parking with building parking management company, update payroll deductions, and purchase company validations stickers.

Experience and Skills Required

• Associate degree or equivalent experience.
• Minimum of two (2) years’ payroll and timekeeping experience.
• Effective communication skills (verbal and written) and interpersonal skills.
• High attention to detail, organizational skills, and ability to meet strict deadlines.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint); intermediate Excel skills (e.g., , PivotTables, formulas).
• Strong mathematical reasoning and data analysis skills.
• Familiarity with Altres/HR Symphony and Dayforce

Physical and Mental Demands

• Occasional: Must be able to lift up to 25 pounds, bend, stoop, crouch, reach overhead, and climb stairs.
• Constant: Requires sitting, standing, walking, finger dexterity, vision, hearing, and coordination.
• Reasonable accommodations may be made for individuals with disabilities.
• Occasionally: The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constant: Ability to operate a computer and other office productivity machinery, such as calculator, copy machine, and computer printer.
• Constant: Ability to operate a computer and other office productivity machinery, such as calculator, copy machine, and computer printer.
• Frequent: Must be able to work accurately and efficiently under tight deadlines.
• Constant: Must be able to remain in a stationary position 80% of the time.
• Frequently: Walk and stand.
• Occasionally: The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constant: Must be able to work accurately and efficiently under tight deadlines.
• Ideal for people who look at pressure as a challenge.

Communication Demands

• Constant – talk and write to receive instructions and requests from manager, co-workers, clients and/or vendors.
• Constant – read, compose, and edit documents and emails from manager, co-workers, clients and vendors.
• Constant – respond to verbal and written requests/instructions from manager, clients, co-workers, and vendors.
• Constant: Requires clear verbal and written communication, reading, and responding to requests and instructions.
• Excellent interpersonal skills: ability to lead as well as participate as a member of a team.
• Excellent customer service skills.

Work Environment

• Primarily office-based
• Full Time, non exempt
• Flexibility to work longer hours, weekend s(when necessary) and potentially holidays.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person