Payroll Coordinator

Job Description - Payroll Coordinator

Job Title: Payroll Coordinator
Direct Manager: Payroll Supervisor
Department: Human Resources
Section: Payroll

Overall Purpose of the Role:
To execute and update employees’ core data related to payroll, compensation, and benefits, ensuring the accuracy and integrity of records within HR systems. The role supports the payroll team in carrying out daily operations related to attendance, leave management, and reporting, while maintaining full compliance with internal policies and legal regulations.

Key Responsibilities:

1. Governance and Policies:

• Adhere to approved payroll, compensation, and benefits policies and procedures.
• Follow workflow approval processes and internal control requirements to ensure operational integrity.
• Comply with all deadlines related to payroll operational tasks.
• Maintain and archive files electronically in accordance with the highest confidentiality and privacy standards.
• Support the Payroll Supervisor by providing required data for internal and external audits.

2. Employee Data Management:

• Enter and update employee master data, including new hires, organizational transfers, and changes.
• Record and monitor employees’ bank account details and ensure accuracy.
• Update employee information in MOHRE systems in accordance with official requirements.
• Prepare employee letters related to payroll and benefits and submit them for approval.
• Verify that all entered data aligns with official documents and company policies.

3. Attendance and Leave Processing:

• Update and monitor attendance records for new and existing employees, including delays and penalties.
• Follow up on monthly leave records, leave balances, and entitlements, ensuring alignment with system data.
• Escalate any discrepancies or observations related to attendance and leave to the Payroll Supervisor.

4. Reporting:

• Prepare periodic reports related to attendance, leave, and employee master data.
• Prepare initial reports and submit them to the Payroll Supervisor for review prior to approval.
• Contribute to payroll-related reporting when required.

Key Performance Indicators (KPIs):

• 100% compliance with company policies and procedures.
• Minimum 99% accuracy in employee data entry.
• Minimum 99% accuracy in attendance and leave processing.
• Timely submission of required reports.
• Error rate not exceeding 2%.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting, or Human Resources.
• Minimum of 1 year of experience in payroll or HR operations.
• Good knowledge of UAE Labour Law and social insurance regulations.

Competencies:

• Proficiency in HRIS systems and Microsoft Excel.
• Ability to prepare clear and accurate reports.
• Strong communication skills in Arabic and English.
• High integrity and strict confidentiality in handling financial data.
• Strong attention to detail and accuracy.
• Ability to work within a team and meet deadlines.

Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month