Payroll Specialist

POSITION SUMMARY:

Generates semi-monthly and monthly payrolls in accordance with college policy and federal and state law, including related file uploads and reports. Prepares and submits all federal and or state required payroll related information on demand or monthly, quarterly or annually. Serves as backup for benefit specialist and assists as needed with daily functions. Performs general human resource duties as assigned. Performs essential functions personally or in coordination with appropriate colleagues or vendors.

Essential Functions Statement(s) To fully meet job expectations, the incumbent must perform each function in a fully acceptable manner.

Generates semi-monthly and monthly payrolls, including related file uploads and reports by:

• Computing and entering applicable wage and or deductions;
• Collecting, compiling, reviewing, verifying, calculating, processing approved hours worked and or pay related transactions to include: wage garnishments, unemployment claims, prior period corrections, retroactive increases, and overtime;
• Generating manual checks as needed;
• Preparing and uploading retirement contribution file to TIAA- CREF;
• Distributing payroll reports to appropriate personnel;
• Reconciles assigned general ledger (G/L) accounts to applicable payroll documents monthly;
• Reconciles G/L to W-3 information annually.

Compiles, prepares reviews and submits federal and state required information to include, but not limited to: Form941, Form W-2, Form 990 and the Texas Workforce Commission (TWC).

Compiles statistical reports, statements, summaries or individual payroll information for employees, managers, or auditors.

Maintains, updates and or files/enters assigned payroll/personnel records.

Confers with and or trains all levels of college constituents (including students) on payroll matters to include procedures, time worked calculations, leave balances, electronic submissions and approvals.

Compiles data and creates internal reports, as directed, relating to: turnover, leave (vacation, holiday, personal and sick leave) utilization compliance, overtime costs, unemployment costs, timesheet submission and completion compliance, and incoming/exiting employees.

Other Job Function Statement(s) To fully meet job expectations, the incumbent must perform each function in a fully acceptable manner.

Provides support for the Benefits Specialist and answers basic questions and provides customer service in Benefits Specialist’s absence.

Completes employment verifications to authorized vendors.

Maintains the job email account and distributes applications/resumes for open positions.

Maintains the open position page on the Austin College website.

Other Duties as assigned.

KNOWLEDGE (Defines the mental aspects of the job. Knowledge is obtained through education, experience, training, licensure, certification, or through a combination of the aforementioned.)

Minimum: Associates Degree from an accredited institution with at least six hours of accounting coursework. Two years job related experience.

Desired: The College reserves the right to waive the experience requirement if an individual possesses an earned bachelor's degree in accounting or human resources from an accredited institution or directly related experience utilizing HRIS systems/software. Experience in higher education.

SKILLS(The application of knowledgeby the manual, verbal, or mental manipulation of data, words, people, or things necessary to fully meet job expectations of the essential functions.)

To fully meet job expectations, the incumbent must:

· utilize Microsoft Office (Word, Excel, Outlook, ) or appropriate alternative software (e.g. Colleague) effectively;

· communicate effectively using a variety of styles and techniques appropriate to inform or persuade the intended audience.

ABILITIES(Natural talents, developed proficiencies, and or other job-related requirements. This section includes observable behaviors or behaviors that produce observable results necessary to fully meet job expectations of the essential functions.)

To fully meet job expectations, the incumbent must have the ability to:

• maintain regular and consistent attendance and arrive on time;

· self-motivate, solve problems, organize/plan work, complete tasks on or before deadline(s), perform tasks accurately and thoroughly, learn, apply and maintain knowledge of applicable College policy, federal and state guidelines;

• establish and maintain a good rapport with all levels of employees to include: working willingly, effectively and acting/dressing professionally;
• maintain confidentiality regarding sensitive matters;
• model high standards of honesty, integrity, trust, and ethical behavior.

The following represent the physical requirements of the essential job functions: Physical activities required are finger dexterity necessary to operate equipment used in the position, talking, seeing and hearing. Walking, sitting, bending/stooping, pushing/pulling and minimal unassisted lifting (up to 20 pounds) associated with the job duties is required.

WORK ENVIRONMENT:Typical office environment.

Pay: $44,000.00 - $46,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person