Payroll Specialist

Schedule: Full-time | 80 hours per pay period | Monday–Friday | 8:00 a.m.–4:30 p.m.
Pay Range: $25.00–$27.00/hour (non-exempt), based on experience, qualifications, and location

Why You’ll Love Working at Vivie

• Competitive pay with employer-matched retirement and pay-on-demand
• Comprehensive health and wellbeing benefits
• Generous PTO and paid holidays
• Career growth with scholarships, training, and professional development
• Work-life benefits and modern technology that make your day easier

As a Payroll Specialist, you’ll ensure accurate, timely payroll processing across Vivie’s owned and managed organizations. You’ll be a trusted resource for employees while supporting compliance with federal and state regulations.

What you'll do as a Payroll Specialist:

Process Payroll with Precision

• Manage all aspects of payroll processing, including data entry, timesheet verification, wage garnishments, and time clock system updates, ensuring timely and accurate paychecks.

Maintain Employee Records & Data Entry

• Maintain payroll records and employee changes, collaborate with HR on benefit deductions and 403(b) contributions, and provide payroll-related support to staff. Verify all changes including status updates, tax exemptions, direct deposit information, insurance premiums, and employee demographics.

Ensure Compliance & Reporting

• Manage CMS-required PBJ reporting and maintain up-to-date knowledge of payroll rules and regulations to ensure accuracy and compliance in all submissions.

Deliver Exceptional Support

• Serve as a resource for payroll-related questions and issues, resolving concerns efficiently and with a high level of confidentiality and professionalism.

Other Duties as Assigned

• The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive.

This job also requires:

• Associate’s degree in a related field and at least two years of payroll experience.
• Knowledge of state and federal laws related to payroll and benefits administration.
• Strong math, analytical, and computer skills including experience with payroll software and Microsoft Office.
• Flexibility and adaptability to manage changing priorities and workloads.
• Ability to pass state mandated background checks.
• Physical capability to perform all essential job functions.
• Ability to read, write, and speak English to ensure effective communication with team members, residents, and visitors.

Let’s grow together - apply now and discover the difference you can make at Vivie!

Additional Details:

• Employment Type: Hourly, non-exempt
• Leadership Received: Manager of Payroll
• Travel Requirements: No
• This role does not include supervisory responsibilities