Payroll Specialist

Atlantic Casualty Insurance Company (ACIC) is a recognized Excess and Surplus Lines carrier and proud affiliate of the Auto-Owners Insurance Group since 2016. With authority in all 50 states and Washington, D.C., ACIC provides innovative insurance solutions while maintaining a strong financial foundation, reflected in our A.M. Best rating of A+ (Superior).

Our strength comes from our people. For six consecutive years, we've been certified a Great Place to Work and consistently ranked among Fortune’s “100 Best Small and Medium Workplaces”. At ACIC, we foster a culture where everyone belongs. We’re a team—supporting one another through leadership development, mentorship programs, career certifications, and comprehensive benefits.

Our benefits include:

• Health, Dental & Vision plans (HSA & PPO options)
• 401(k) with company match + financial advisor access
• Tuition reimbursement & student loan assistance
• Paid parental leave
• Counseling and mental wellness support
• Flexible work and in-office schedules

Whether you're just starting your career or looking to grow it, Atlantic Casualty is where talent thrives, and teamwork drives success.

Please visit our Careers Page for more information on the benefits and programs you will enjoy by joining the team at Atlantic Casualty Insurance Company.

www.atlanticcasualty.net/about-acic/our-careers/

SUMMARY:

Manage the responsibilities of payroll, organization reporting and HRIS system.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll and Reporting

• Accurately manage and verify all aspects of bi-weekly payroll function, including all validation controls.
• Process correct garnishment calculations and compliance.
• Reconcile payroll prior to transmission and validate benefit reports for internal and external audits.
• Prepare payroll balancing spreadsheet to reconcile payroll reports to Master Control and Wage and Tax Registers.
• Conduct research and setup approved new states in ADP.
• Ensure SUI and Unemployment accounts are set up for new, approved states, as necessary.
• Process quarter end and year end activities in ADP, including supplemental payroll.
• Assist with gathering data for worker’s compensation annual audit and annual estimate.
• HRIS; prepare metric reports for management monthly, track 401K data, turnover data and develop ad hoc financial and operational reporting, as needed.
• Process unemployment claims.
• Assist HR Generalist in pulling reporting data for 5500’s for 401K and benefits.
• Coordinate W-2 and 1095 C processing with ADP, verify data prior to submission.
• Track all leaves including FMLA, DL and Bereavement in the timekeeping system and ensure legal and benefit (i.e., STD, LTD, LTC) compliance, coordinate with HR Generalist.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains professional and technical knowledge by attending educations workshops, reviewing professional publications.
• Other duties as assigned.

Accounting

• Post payroll, health care & flexible spending entries in accounting system.
• Process Cobra, Flex, and SUIER credits.
• Prepare financial reconciliations for accounting and auditing monthly (i.e., Healthcare Analysis, Flex Spending, PTO liability, LTD, STD & Voluntary Life spreadsheet)
• Prepare and balance quarterly reports for accounting.

REQUIRED EDUCATION/EXPERIENCE:

• Associates degree in human resources or business
• Payroll processing is preferred but not required.

REQUIRED SKILLS:

• Intermediate to advanced Excel skills a plus.
• Employee should have excellent communication, time management and organization skills.
• Employee must have the ability to work independently and as a member of a team.
• Ability to write routine correspondence.
• Skill and ability to use standard office equipment.

Mental Requirements:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions in written or diagram form. Reasoning; dealing with problems involving a few variables in standard situations.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle controls and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand and walk. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Works primarily indoors.

Travel: 1%