Payroll Specialist

Job Overview
We are seeking a dynamic and detail-oriented Payroll Specialist to join our team! In this vital role, you will be responsible for managing payroll processes with precision and efficiency, ensuring employees are paid accurately and on time. Your expertise will support our commitment to maintaining compliance with payroll regulations and delivering exceptional service to our staff. This position offers an exciting opportunity to apply your technical skills in payroll management, accounting software, and human resources systems within a collaborative and growth-oriented environment.

Duties

• Process weekly payroll for hourly and salaried Team Members in a timely and accurate manner.
• Audit and verify employee time records, job cost coding, pay rates, deductions, and overtime calculations.
• Review payroll data for completeness and compliance with Company policies and applicable laws.
• Process employee status changes, wage adjustments, direct deposit requests, and other payroll-related transactions.
• Administer wage garnishments, child support orders, tax levies, and other required deductions.
• Maintain payroll records and supporting documentation in accordance with Company policies and legal requirements.
• Respond to Team Member payroll inquiries and resolve payroll discrepancies professionally and promptly.
• Review and reconcile labor hours charged to projects and cost codes.
• Prepare and submit certified payroll reports for public works and prevailing wage projects.
• Assist with Davis-Bacon Act and prevailing wage compliance requirements.
• Verify labor classifications, fringe benefit calculations, and wage determinations where applicable.
• Support internal and external payroll audits and compliance reviews.
• Assist with payroll tax reporting, quarter-end activities, and year-end processing, including W-2 preparation.
• Generate payroll reports and labor cost analyses for management as requested.
• Support workers’ compensation audits, unemployment claims administration, and other employment-related reporting requirements.
• Maintain confidentiality of payroll, personnel, and Company information at all times.
• Assist with new hire onboarding and payroll system setup.
• Support benefits administration and payroll deduction management.
• Maintain employee records and payroll documentation.
• Provide administrative support to Human Resources initiatives and projects as assigned.

Qualifications

Required Qualifications

• Minimum of three (3) years of payroll processing experience.
• Strong understanding of payroll practices, wage and hour regulations, and payroll compliance requirements.
• Demonstrated proficiency with payroll software and Microsoft Office applications, including Excel.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Payroll experience within the construction industry.
• Knowledge of Plexxis ERP.
• Experience processing multi-state payroll.
• Ability to read, write and speak Spanish (Bi-Lingual).
• Certified payroll and prevailing wage experience.
• Working knowledge of Davis-Bacon Act requirements.
• Experience with HRIS, payroll, and timekeeping systems.
• Fundamental understanding of human resources administration and employment compliance.

Pay: $29.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Payroll: 3 years (Preferred)
• Construction Payroll: 3 years (Preferred)
• Plexxis ERP : 2 years (Preferred)

Work Location: In person