Permitting Coordinator / administrative assistant

Job Overview
We are seeking a detail-oriented, organized and personable Permitting Coordinator / Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our permitting processing and office operations, ensuring smooth communication, efficient document management, and exceptional customer support. Your energetic approach and organizational skills will help us meet project deadlines, maintain compliance, and provide top-tier service to clients and team members alike. This position is perfect for someone who enjoys working with people, staying organized, and keeping projects moving smoothly behind the scenes. -No experience required. We are willing to train a motivated and reliable candidate

Duties

• Manage and coordinate all permitting activities, including preparing, submitting, and tracking permit applications across various agencies.
• Serve as the primary point of contact for permitting. Coordinate with state, federal, and local agencies when questions arise. Prepare basic job site sketches and site plans for permit submittals and project files
• Help the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy.
• Maintain organized filing systems for permits, project documents, and correspondence—both physical and digital—using tools like Google Workspace and Microsoft Office and QuickBooks
• Provide exceptional customer service by assisting clients, vendors, and team members with inquiries via phone or email
• Support office management tasks such as calendar management, scheduling appointments, data entry.
• Handle clerical duties including filing, photocopying, scanning.
• Utilize computer skills to update databases accurately, perform bookkeeping tasks using QuickBooks if needed, and ensure data integrity across platforms
• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Gmail) and Google Workspace tools
• Prior experience with permit coordination or project administration is highly desirable
• Strong customer service skills with professional phone etiquette
• Ability to manage multiple tasks efficiently while maintaining attention to detail.

We value proactive individuals who thrive on supporting team operations while delivering outstanding service. If you’re organized, friendly, and enjoy helping both clients and coworkers, we’d love to hear from you.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Crystal River, FL 34429 (Preferred)

Work Location: In person