Personal Assistant

We are seeking a highly organized and proactive Personal Assistant (PA) to support the ceo and management of our company in Dubai . The ideal candidate will be responsible for handling administrative tasks, scheduling, and coordinating various business activities to ensure efficiency and smooth operations. This role requires excellent time management skills, confidentiality, and a strong ability to multitask.

Key Responsibilities:

Executive Support:

• Act as the primary point of contact between CEO and internal/external stakeholders.
• Manage calendars, appointments, and meetings, ensuring efficient time management.
• Prepare reports, presentations, and documents as required.
• Handle correspondence, emails, and phone calls on behalf of executives.
• Take meeting notes and follow up on action points to ensure completion.

Administrative & Office Management:

• Maintain an organized filing system for confidential business documents.
• Arrange travel itineraries, accommodations, and visa applications for business trips.
• Assist in organizing company events, conferences, and client meetings.
• Monitor office supplies and coordinate with vendors for procurement.

Business & Project Coordination:

• Support executives in managing key business projects and initiatives.
• Conduct market research, competitor analysis, and business insights when required.
• Assist in preparing financial reports, invoices, and expense tracking.
• Coordinate with different departments (sales, marketing, logistics) to facilitate workflow.

Confidentiality & Discretion:

• Handle sensitive business and personal information with the utmost confidentiality.
• Act as a trusted liaison between executives and other stakeholders.
• Manage personal tasks for executives, such as appointment scheduling and personal errands when needed.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3+ years of experience as a PA, Executive Assistant, or similar role.
• Strong organizational and multitasking skills with a proactive approach.
• Excellent communication skills in English (Arabic is a plus) .
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and business software.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Discretion and confidentiality are essential.