Personal Assistant

About Carpe Diem

Carpe Diem is a pioneering IT & Software Development firm serving 400+ clients across the USA with a robust team of 600+ professionals.

Specializing in a broad spectrum of technological and creative solutions, we empower our clients with innovative approaches in marketing automations, media buying, and custom software development.

Our culture champions continuous learning and professional growth, fostering a dynamic and collaborative work environment.

Position Overview

We are looking for a dedicated and proactive Personal Assistant to join our team. The ideal candidate will have experience as a personal assistant, office management skills, and be capable of handling outdoor tasks, including bike riding for official work. This role also involves performing secretary duties to support the CEO.

Skills and Experience

• Manage and maintain the executive’s calendar, appointments, and daily schedule.
• Coordinate meetings, prepare agendas, and take detailed minutes when required.
• Handle confidential correspondence, emails, and communications on behalf of the executive.
• Assist in making travel arrangements, including flights, accommodations, and itineraries.
• Organize and maintain files, records, and important documents in both digital and physical formats.
• Liaise with internal teams and external partners/vendors on behalf of the executive.
• Perform personal tasks for the executive including errands, reservations, and event planning.
• Monitor deadlines and support task prioritization for the executive.
• Provide administrative support in preparing presentations, reports, and communications.
• Anticipate the executive’s needs and proactively offer solutions to improve workflow.

Qualifications

• Bachelor’s degree in Business Administration, Management, or equivalent experience.
• 2–3 years of experience as a Personal Assistant, Executive Assistant, or related role.
• Strong written and verbal communication skills in English.
• Exceptional organizational and time-management skills.
• Proficiency in MS Office and productivity tools (e.g., Google Workspace, Calendly, Slack, Zoom).
• Ability to handle confidential information with discretion.
• Flexible, proactive, and capable of multitasking under pressure.
• Professional demeanor with strong interpersonal skills.
• Must be willing to work beyond regular office hours as required.
• Experience in coordination, travel planning, and multitasking across teams.

Additional Information

Job Type: Full-time

Shift Timings: 11:00 AM to 08:00 PM

Salary : Market Competitive + Short Term & Long Term Benefits

Benefits:

• Monthly Performance Incentives
• Quarterly Performance Bonuses

Job Type: Full-time

Work Location: In person