Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role is vital in ensuring that busy schedules are managed efficiently, communications are handled professionally, and administrative tasks are executed with precision. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive approach to their work, contributing to a productive and positive work environment. This paid position offers an exciting opportunity to develop a broad skill set in office management, project coordination, and executive support.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with attention to detail.
• Provide comprehensive administrative support including typing, proofreading, transcription, data entry, and filing to ensure smooth daily operations.
• Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams or external vendors as needed.
• Handle correspondence via phone, email, and multi-line phone systems with professionalism and excellent phone etiquette.
• Assist with event planning for meetings, conferences, or company functions by organizing logistics and preparing materials.
• Oversee office management duties such as supply inventory, office organization, front desk responsibilities, and maintaining office equipment.
• Utilize bookkeeping tools like QuickBooks for basic financial recordkeeping and perform light bookkeeping tasks as required.
• Support document signing processes using DocuSign and ensure all records are accurately maintained and securely stored.

Experience

• Proven experience as a Personal Assistant or in an administrative support role within an office environment.
• Demonstrated expertise in office management tasks including filing, data entry, customer service, and clerical duties.
• Strong proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications (Gmail, Docs), and familiarity with Microsoft Outlook Calendar.
• Experience with project coordination, event planning, bookkeeping (QuickBooks preferred), and handling multi-line phone systems.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Ability to proofread documents accurately and perform transcription tasks diligently. Join us as a Personal Assistant where your energy will drive productivity! Bring your organizational prowess and proactive mindset to support our leadership team while developing invaluable skills across office management, project coordination, and administrative excellence. This is more than just a job — it’s an opportunity to thrive in a vibrant environment that values your contributions every step of the way!

Job Types: Part-time, Temporary

Pay: $24.04 - $28.95 per hour

Expected hours: 20 – 30 per week

Work Location: In person