Personal Assistant

Overview
We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations. This role offers an exciting opportunity to be at the heart of a fast-paced environment, managing a wide range of administrative tasks with energy and precision. The ideal candidate will thrive on multitasking, demonstrate exceptional organizational skills, and possess a proactive attitude to keep everything running seamlessly. Join us to empower our team through expert support, efficient office management, and impeccable attention to detail.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate and plan events, including logistics, vendor communication, and onsite arrangements to ensure successful execution.
• Provide executive administrative support by preparing correspondence, reports, and presentations with accuracy and professionalism.
• Handle phone etiquette expertly across multi-line phone systems, screening calls and directing inquiries efficiently.
• Perform data entry, bookkeeping using QuickBooks, and maintain meticulous filing systems both digitally and physically.
• Oversee office management duties such as supply inventory, front desk reception, and maintaining a welcoming environment.
• Conduct transcription, proofreading, and document review to ensure clarity and correctness in all communications.
• Support project coordination efforts by tracking deadlines, preparing agendas, and facilitating team collaboration.
• Utilize office software including Microsoft Office Suite (Word, Excel), Google Workspace tools, and DocuSign for document signing and management.
• Maintain confidentiality while managing sensitive information related to personal schedules or company operations.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with excellent organizational skills.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks, and data entry tools.
• Exceptional typing speed combined with transcription skills for accurate note-taking and documentation.
• Demonstrated ability in event planning, project coordination, office management, and clerical tasks.
• Excellent phone etiquette across multi-line phone systems with professional communication skills.
• Experience in bookkeeping or basic accounting using QuickBooks is preferred but not required.
• Ability to multitask efficiently while maintaining attention to detail under tight deadlines.
• Prior experience supporting executives or high-level professionals is highly desirable. Join us as a Personal Assistant if you’re energized by organization, thrive on supporting others’ success, and are eager to contribute your skills in a vibrant work environment!

Job Type: Part-time

Pay: $24.28 - $29.24 per hour

Work Location: Hybrid remote in Fairfield, NJ 07004