Personal Assistant

Job Summary
We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask efficiently in a fast-paced environment. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative expertise.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings, appointments.
• Prepare and proofread correspondence, reports with precision and professionalism.
• Handle incoming calls with excellent phone etiquette, screening and directing inquiries appropriately.
• Organize files, documents, and records through effective filing systems both digitally and physically.
• Assist with bookkeeping tasks using QuickBooks, including data entry and basic financial record management.
• Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and following up on action items.
• Perform clerical tasks such as typing, transcription, proofreading, data entry, and office organization to streamline daily operations.

Qualifications

• Proven experience as a Personal Assistant or in an executive administrative support role with a strong background in office management.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications, and data entry tools.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Strong written and verbal communication skills coupled with professional phone etiquette.
• Experience with bookkeeping software such as QuickBooks is preferred.
• Ability to handle confidential information discreetly with high integrity.
• Familiarity with project coordination practices and event planning is advantageous.
• Previous experience managing calendars using Microsoft Outlook Calendar or similar tools is essential.
• Competency in proofreading, transcription, filing systems, and general clerical duties required for smooth office operations. Join us in this vital role where your organizational talents will empower our leadership team while providing you with invaluable experience in executive support!

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person