Personal Assistant - Executive Director

We are seeking a highly organized, professional, and proactive Personal Assistant to support our Executive Director. The ideal candidate will manage appointments, ensure smooth scheduling, follow up with staff on delegated tasks, and act as a reliable gatekeeper to optimize the Executive Director’s time. This role requires strong communication skills, discretion, and the ability to manage responsibilities with professionalism and efficiency.

Key Responsibilities

• Manage the Executive Director’s calendar, schedule appointments, and prioritize meetings.
• Screen meeting requests, filter out non-essential engagements, and ensure time is spent on high-priority matters.
• Coordinate internal and external meetings with professionalism and attention to detail.
• Act as a liaison between the Executive Director and staff, following up to ensure delegated tasks are completed on time.
• Handle confidential information with integrity and discretion.
• Monitor emails, calls, and correspondence, providing summaries and ensuring timely responses.
• Prepare meeting agendas, briefing notes, and follow-up action trackers.
• Assist with travel arrangements, events, and logistics as required.
• Build and maintain professional relationships on behalf of the Executive Director.

Qualifications and Skills

• Bachelor’s or High -School degree preferred, or equivalent experience in administration/office management.
• Exceptional organizational and time management skills.
• Excellent verbal and written communication abilities.
• High level of patience and good behavior.
• Strong follow-up and coordination skills with a proactive, “can-do” attitude.
• High level of discretion, confidentiality, and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and digital collaboration tools.
• Presentable, well-spoken, and confident in professional interactions.

What We Offer

• A dynamic and professional work environment.
• Competitive salary package commensurate with experience.
• Opportunity to work closely with senior leadership and contribute to business growth.

Job Type: Full-time