Personal Assistant-LEGAL/ ADMIN TO CEO

Overview
We are seeking a dynamic and highly organized Personal Assistant with a strong background in legal and administrative support to work closely with our CEO. This role offers an exciting opportunity to be at the heart of our executive team, providing essential support that ensures smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to manage a variety of tasks with energy and professionalism. This paid position is perfect for someone eager to thrive in a fast-paced environment while showcasing their expertise in office management, project coordination, and executive support.

Responsibilities

• Manage the CEO’s complex calendar using Microsoft Outlook Calendar and Google Workspace, coordinating meetings, appointments, and travel arrangements efficiently.
• Provide comprehensive administrative support including typing, proofreading, transcription, data entry, and filing to ensure accuracy and organization across all documents.
• Handle Court Calendar- Efile motions, draft motions, do intake of PI and immigration files. Handle front office, mailing, promotional videos, event planning and calendar
• Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette while directing calls and managing inquiries promptly.
• Assist with event planning for company functions, meetings, and client engagements, ensuring all logistics are handled seamlessly from start to finish.
• Oversee office management duties such as supply procurement, front desk responsibilities, and maintaining a welcoming environment for visitors.
• Support bookkeeping and invoicing tasks using QuickBooks or similar software; perform basic bookkeeping and recordkeeping to assist the finance team.
• Coordinate projects by tracking deadlines, preparing reports, and collaborating with various departments to ensure timely completion of tasks.
• Utilize Office experience skills including document proofreading, transcription, data entry, filing systems, and clerical support to maintain operational efficiency.
• Use DocuSign for electronic signatures on contracts and important documents while ensuring all legal documentation is properly organized.
• Provide personal assistance to the CEO by managing confidential information discreetly and efficiently handling personal errands or requests as needed.

Experience

• Proven experience as a Personal Assistant or Executive Administrative Support role within a legal or corporate environment.
• Demonstrated expertise in office management tasks such as filing systems, front desk duties, and customer service interactions.
• Strong organizational skills with the ability to multitask effectively in fast-paced settings; experience in project coordination is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), QuickBooks, and familiarity with multi-line phone systems.
• Excellent typing speed along with transcription skills; capable of proofreading documents meticulously for accuracy.
• Prior experience supporting legal teams or working within legal settings is a plus but not mandatory.
• Knowledge of office equipment operation including photocopiers, scanners, and other clerical tools; familiarity with data entry procedures is essential. Join us if you’re ready to bring your energy and expertise into a role that makes a real impact! We value proactive professionals who thrive on organization and detail while supporting our leadership team’s success every day.

Job Types: Part-time, Temporary

Pay: $15.00 - $18.00 per hour

Expected hours: 32.0 per week

Work Location: In person