Personal Assistant & Sales Administrator

Job Description

The Personal Assistant & Sales Administrator will provide high-level administrative and sales support to the CEO, assisting with managing schedules, organizing sales activities, and ensuring smooth day-to-day operations. This role will also involve coordinating with clients, maintaining relationships, managing real estate listings, and supporting the CEO’s overall business objectives in the real estate sector.

Responsibilities:

• Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, and meeting coordination
• Assist in preparing reports, presentations, proposals, and business documents for the CEO
• Organize and manage CEO’s appointments, client meetings, and follow-ups
• Handle incoming inquiries and requests for the CEO, ensuring prompt and professional responses
• Manage and maintain client records, ensuring accurate tracking of interactions and business opportunities
• Coordinate real estate transactions, listings, and communications with clients
• Assist with preparing and managing property listings on real estate portals such as Bayut and Property Finder
• Maintain and update property information on relevant online platforms, ensuring accuracy and timely updates
• Communicate with clients, respond to inquiries, and follow up on leads from real estate portals
• Perform additional administrative duties and support projects as required by the CEO

Requirements

• Excellent organizational, communication, and interpersonal skills
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)
• Experience with CRM systems and sales tracking tools
• Strong attention to detail and time management skills
• Ability to multitask and work efficiently in a fast-paced environment
• Previous experience in administrative support or a similar role, preferably supporting senior management or executives
• Knowledge of the sales process and client relations
• Real estate industry experience is mandatory
• Familiarity with real estate portals such as Bayut and Property Finder is a must
• Strong customer service skills and the ability to build relationships with clients
• High school diploma or equivalent; further education or certifications in administration or real estate is a plus.