Personal Assistant to CEO-3 Month Contract

Position Overview-3 Month Contract

Are you a standout Personal Assistant who thrives in fast-paced, high-performance environments? World Health Labs is seeking a dedicated, resourceful, and discreet non-smoker to provide full-time, hands-on support to our CEO. This unique role involves ensuring the CEO’s personal and professional life runs seamlessly.

The ideal candidate is proactive, adaptable, highly organized, and thick-skinned , able to anticipate needs and manage multiple priorities with discretion and precision. You must be comfortable being on call 24/7 and working onsite six to seven days per week .

The Principal leads an exceptionally dynamic lifestyle focused on business growth, fitness, nutrition, health, and optimal performance .

Key Responsibilities


1. Wellness & Lifestyle Management

• Meal Preparation & Nutrition: Prepare and manage all meals in accordance with a strict nutrition plan, including weighing portions, batching meals, and organizing on-bike nutrition for workouts.
  

• Grocery Shopping: Frequent shopping (5+ days per week) to maintain fresh ingredients and accommodate evolving dietary needs.
  

• Supplement Oversight: Organize and manage 70+ daily supplements.
  

• Cycling Support & Equipment Maintenance: Clean, maintain, and coordinate bike repairs or replacements. Prepare cycling gear and on-bike nutrition. Provide in-car support during training sessions when required.
  

• Kitchen Management: Keep the kitchen meticulously clean and organized, ensuring supplies are always stocked.
  

2. Health & Wellness Administration

• Health Record Coordination: Manage health records across multiple international providers, ensuring information is consolidated and easily accessible.
  

• Healthcare Appointments: Source, negotiate, schedule, and manage appointments (physio, massage, chiropractic, etc.), including billing and follow-up.
  

• Errands: Handle all related health and personal errands efficiently.
  

3. Personal & Transportation Support

• Provide personal driving services for appointments, errands, and short trips.
  

• Manage grocery, personal, and household shopping while ensuring purchases align with preferences.
  

• Track, receive, and manage deliveries and online purchases.
  

• Anticipate and handle miscellaneous errands proactively.
  

4. Guest Relations & Hospitality

• Prepare the home for guests, ensuring a warm, organized, and welcoming environment.
  

• Greet visitors, provide refreshments, and ensure guest comfort.
  

• Coordinate accommodations and itineraries for visiting guests.
  

• Handle all hospitality needs with professionalism and discretion.
  

5. Schedule & Logistics Coordination

• Collaborate with logistics and executive teams to maintain an accurate and up-to-date calendar.
  

• Book travel, appointments, and personal engagements as requested.
  

• Proactively manage potential scheduling conflicts and ensure smooth daily operations.
  

• Maintain flexibility for changes or last-minute adjustments.
  

6. Household & Vendor Management

• Oversee daily upkeep and cleanliness of all properties.
  

• Coordinate with landlords, maintenance services, and vendors for repairs and projects.
  

• Manage household inventory and supplies.
  

• Research, scout, and source new accommodations or property rentals as needed.
  

7. Digital & Administrative Support

• Manage digital tasks such as email organization, online research, and document filing.
  

• Track ongoing projects and tasks to ensure timely completion.
  

• Handle travel bookings, reimbursements, and administrative follow-ups.
  

Ideal Candidate Profile

• Non-smoker with a professional, health-conscious lifestyle.
  

• 10+ years of experience as a Personal Assistant and/or Executive Assistant, supporting private individuals or families.
  

• Fluent in English ; proficiency in Italian and/or Spanish is an asset.
  

• Highly organized, detail-oriented , and able to operate in fast-paced environments.
  

• Discreet, trustworthy , and skilled in handling sensitive information.
  

• Strong communication, problem-solving, and anticipatory skills.
  

• Well-connected in Miami is preferred.
  

• Holds a valid driver’s license, passport , and has full-time access to a personal vehicle .
  

Work Schedule

• Tuesday – Friday: 8 hours/day (subject to extension as needed)
  

• Saturday & Sunday: 8 hours/day (for weekly preparation)
  

• Monday: Approximately 3+ hours (potential day off periodically)
  

Must be available beyond scheduled hours as required by travel and business demands.