Personal Assistant to the Director (Real Estate & Property Insurance)

Job Summary

We are seeking a highly organised and proactive Personal Assistant to support the Director of a real estate company. The role involves providing comprehensive administrative, operational, and personal support, while also managing matters related to property insurance, liaising with insurers, brokers, and internal teams. The successful candidate will play a key role in ensuring the smooth day-to-day running of the Director’s responsibilities and the wider business.

Key Responsibilities Personal & Executive Support

• Provide full administrative and personal assistance to the Director
• Manage the Director’s diary, appointments, meetings, and travel arrangements
• Act as the first point of contact on behalf of the Director, handling calls, emails, and correspondence
• Prepare reports, presentations, letters, and other documentation
• Coordinate meetings, take minutes, and follow up on action points
• Maintain confidentiality and handle sensitive information professionally

Real Estate & Property Administration

• Assist with day-to-day operations of the property portfolio
• Liaise with landlords, tenants, contractors, local authorities, and managing agents
• Maintain accurate property records, tenancy documents, and compliance files
• Support with property inspections, renewals, and general property queries
• Assist with rent schedules, invoicing, and basic financial administration

Property Insurance Responsibilities

• Manage property insurance policies across the portfolio
• Liaise with insurance brokers and insurers for new policies, renewals, and amendments
• Ensure all properties are adequately insured and compliant with lender and regulatory requirements
• Handle insurance claims from start to finish, including gathering evidence, liaising with loss adjusters, and tracking claim progress
• Maintain up-to-date insurance records, policy documents, and renewal schedules
• Advise the Director on insurance-related matters and upcoming renewals

General Office & Business Support

• Coordinate with internal teams and external stakeholders
• Support ad hoc projects and business initiatives led by the Director
• Assist with compliance, audits, and document control where required
• Ensure efficient office systems and processes are maintained

Skills & Experience

• Proven experience as a Personal Assistant or Executive Assistant, ideally within real estate or property management
• Knowledge or experience in property insurance is highly desirable
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• Ability to multitask, prioritise, and work under pressure
• High level of discretion and professionalism
• Proficient in Microsoft Office and property management systems

Personal Attributes

• Proactive, reliable, and detail-oriented
• Flexible and adaptable to changing priorities
• Confident dealing with senior stakeholders and external partners
• Strong problem-solving skills

Job Type: Full-time

Pay: From AED5,000.00 per month