Personel Secretary

A Personnel Secretary (often called an HR Secretary or Administrative Secretary in HR departments) supports the daily operations of the human resources or personnel office. The role combines administrative duties with basic HR functions.

Here’s a clear breakdown of the job description:

Job Title: Personnel Secretary

Personnel Secretary provides administrative and clerical support to the HR or personnel department. To help maintain employee records, assist with recruitment processes, and ensure smooth communication within the organization.

Key Responsibilities1. Administrative Support

• Manage office correspondence (emails, letters, phone calls)
• Schedule meetings, interviews, and appointments
• Prepare reports, memos, and documents
• Maintain filing systems (physical and digital)

2. Employee Records Management

• Maintain and update employee files
• Handle confidential personnel information securely
• Record attendance, leave, and payroll-related data

3. Recruitment Assistance

• Post job advertisements
• Schedule interviews and communicate with candidates
• Prepare interview documents and employment contracts

4. Communication & Coordination

• Act as a link between employees and HR management
• Respond to employee inquiries regarding policies and procedures
• Coordinate internal communications

5. Office Management Tasks

• Order office supplies
• Maintain office equipment
• Ensure smooth day-to-day office operations

Required Skills

• Strong organizational and time management skills
• Good communication (written and verbal)
• Proficiency in MS Office (Word, Excel, Outlook)
• Attention to detail and accuracy
• Ability to handle confidential information
• Basic knowledge of HR procedures

Qualifications

• Diploma or Bachelor’s degree in Business Administration, HR, or related field
• Previous administrative or secretarial experience (preferred)

Work Environment

• Typically office-based
• Works closely with HR managers and staff
• Standard working hours (may vary depending on organization)

Pay: From Rs30,000.00 per month

Work Location: In person