Portfolio Executive -UAEN

We are seeking a highly motivated Emirati to join our team as a Portfolio Executive . In this role, He/She will support the Portfolio Manager in ensuring the effective leasing and management of residential and retail properties, overseeing unit takeovers, liaising with stakeholders, and ensuring a positive tenant experience. The role involves hands-on leasing, tenant communications, service provider management, and engagement initiatives to enhance property occupancy, tenant retention, and community satisfaction.

Key Responsibilities:

Project Takeover:

• Conduct joint inspections with contractors, consultants, Projects, and the AMSS Team to identify property snags.
• Review snags, prepare action plans for rectification, and oversee implementation until issues are resolved.
• Coordinate with the AMSS team for tender initiation when unresolved issues persist with contractors.
• Strategic Planning:
• Assist the Portfolio Manager in developing and implementing leasing strategies for long-vacant units.
• Collaborate with the marketing team to create targeted marketing materials and campaigns.

Broker Management :

• Build and maintain strong relationships with local real estate brokers.
• Provide brokers with necessary information and support to ensure effective leasing of units.
• Assist in negotiating terms and agreements with brokers as required.

Residential Leasing & Management :

• Assist in actively marketing and leasing vacant residential units to potential tenants.
• Conduct property tours, handle inquiries, and manage tenant applications.
• Ensure timely and accurate completion of all lease documentation.
• Manage the process of preparing units for new tenants post-lease termination, including coordination with maintenance teams.
• Conduct final inspections to verify that units meet company standards before occupancy.

Retail Leasing & Management :

• Assist the Portfolio Manager in developing strategies to attract high-quality tenants to vacant retail spaces.
• Act as the primary point of contact for tenants, addressing inquiries, concerns, and issues promptly.
• Assist tenants with obtaining necessary approvals and NOCs for fit-out works.
• Promote retail tenants within the community to increase footfall.
• Foster positive relationships to encourage lease renewals and reduce tenant turnover.
• Tenant Communication and Support:
• Ensure tenant communications and requests are addressed within specified timeframes.
• Coordinate with internal teams to respond to tenant queries and concerns efficiently.

Customer Escalation Handling :

• Handle customer escalations promptly, maintaining positive relationships and ensuring customer satisfaction.
• Use effective communication strategies to resolve issues and restore customer trust.
• Performance Management of Service Providers:
• Establish SLAs and KPIs for service providers and monitor performance to ensure compliance and service quality.
• Conduct regular planned and unplanned inspections, providing feedback and guidance for service improvement.

Engagement and Retention :

• Collaborate with marketing to develop resident engagement programs and community events.
• Partner with AMSS to enhance community amenities and ensure a high-quality living environment.
• Solicit feedback from residents to identify improvement areas and increase overall satisfaction and retention.

Administrative Duties:

• Maintain detailed and accurate records of all leasing activities, tenant interactions, and property conditions.
• Prepare regular reports on leasing performance, occupancy rates, and property status.

Additional Tasks

• Additional tasks need to performer based on business needs from time to time

Requirements:

• Emirati with a valid Emirates ID.
• Diploma / Bachelor’s degree in Business Administration, or a related field
• Professional real estate certificate is desired.
• 1 to 3 years of professional experience in Property Management or Facilities Management
• Good communication and interpersonal skills, fostering positive tenant relationships
• Good usage of the Systems example SAP and CRM ,Sales force.

How to Apply:

Interested in taking the next step in your career? Apply now by submitting your resume . We look forward to hearing from you!