Post-Production Operations Associate

About the Role

We’re seeking a detail-oriented and dependable Back Office Assistant (BOA) to support our creative production operations. As a BOA, you'll play a critical role in managing vendor payments, equipment movement logs, and footage tracking , ensuring that nothing slips through the cracks during our high-volume shoot and post-production cycles.

This role sits at the intersection of finance, logistics, and data hygiene , and is key to making sure our creative engine runs efficiently across all campuses and departments.

Key Responsibilities

Vendor & Finance Support :

• Collect and verify bills, quotes, and payment requests from vendors, freelancers, and rental partners
• Coordinate with the Finance team to ensure the timely submission and processing of payments
• Maintain up-to-date cost trackers for equipment, props, travel, and logistics

Footage & Drive Management :

• Log and track the movement of hard drives and footage between campuses, editors, and post teams
• Perform first-level file naming and folder hygiene checks before QC or editorial handoff
• Coordinate with Creative Ops Lead for NAS/cloud uploads and footage backups

Documentation & Reporting :

• Maintain clear records for all shoot-related assets, expenses, and approvals
• Ensure internal documentation standards are followed (Google Sheets, Drive, Trello, or internal tools)
• Support creative Operations in preparing weekly summaries and report updates

Team & Vendor Communication :

• Liaise with editors, production assistants, and stakeholders on asset handovers and follow-ups
• Coordinate with vendors for delivery timelines, invoice clarifications, and payment statuses

Qualifications & Requirement

• s1–3 years of experience in back-office coordination, preferably in media, production, or operation
• sStrong command of Excel/Google Sheets and cloud storage tools (Google Drive, Dropbox, etc.
• )Attention to detail and the ability to manage multiple threads without dropping the bal
• lBasic understanding of production workflows, file formats, and data organizatio
• nGood communication skills for coordination with both creative and admin team
• sHighly organized, deadline-driven, and discreet with sensitive dat
• aBonus: Experience using tools like Trello, Notion, or ERP system

s
Why This Role Matte

• rsBe th e operational backbo ne behind a fast-growing content te
• amGain exposure to creative workflows and media production logisti
• csWork with a multidisciplinary team of editors, producers, cinematographers, and finan

ce
Opportunity to grow into production operations, post-production management, or project coordination ro

les