PRESCHOOL OFFICE ASSISTANT

Job Overview
We are seeking a dynamic and organized Preschool Office Assistant to join our vibrant early childhood education team! In this essential role, you will serve as the friendly face of our preschool, managing administrative tasks, supporting staff, and ensuring smooth daily operations. Your energy and attention to detail will help create a welcoming environment for children, parents, and staff alike. If you thrive in a fast-paced setting and possess excellent organizational and communication skills, this is the perfect opportunity to make a meaningful impact in our community!

Duties

• Greet parents, visitors, and staff at the front desk with professionalism and warmth
• Answer phone inquiries, and direct calls efficiently using proper phone etiquette
• Receive tuition payments and record accordingly
• Maintain accurate student and staff files through data entry, filing, and proofreading of documents
• Schedule facility tours and coordinate staff and student calendars, as well as assist with event planning.
• Knowledge and experience with State Food Program, ELC and School Readiness attendance and submissions.
• Knowledge and experience with ASQ's and QPS
• Support office management tasks such as supply inventory, mail , and document organization
• Provide excellent customer support by addressing questions promptly and courteously while maintaining confidentiality

Requirements

• Experience in a preschool setting with strong clerical and administrative skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace, data entry, and general office management software
• Experience with bookkeeping software such as QuickBooks is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills and attention to detail for proofreading and data accuracy
• Bilingual abilities are a plus to assist diverse families and staff members
• Exceptional phone etiquette, time management skills, and the ability to handle multiple responsibilities simultaneously
• Join us as a Preschool Office Assistant where your enthusiasm fuels our supportive environment! We value every team member’s contribution and are committed to fostering growth through comprehensive training and ongoing development. This paid position offers an exciting opportunity to be part of a nurturing community dedicated to early childhood education excellence.

Pay: $17.00 - $20.00 per hour

Work Location: In person