Procurement Administrative Assistant

Tone Products Inc. is a family-owned leader in the development and manufacture of private label cocktail mixers, coffee syrups, and other sauces and marinades. Our mission is to provide superior service and quality in every aspect of our customer’s manufacturing experience. We strive to enhance the lives of our employees, support our vendors, and position our customers for success by valuing integrity, respect, teamwork, fairness and loyalty in everything that we do.

Tone Products Inc. has seen great growth over the past few years and we’re looking for additional support within our expanding procurement department. This role will essentially be the ‘glue’ within our day-to-day procurement processes. Do you thrive in a fast-paced environment and take pride in your all-star organization skills? Are you a detailed orientated self-starter who is a proactive communicator? Are you a team player who is eager to grow with and offer support to a detailed orientated procurement team? Then this may be a great fit for you!

Responsibilities

• Support and work closely with our ingredient purchasing agent by processing purchase order confirmations (including confirming pricing, arranging freight, and purchase order date management within Microsoft Dynamics)
• Be the primary responsible party for dispatching, tracking, and updating purchase orders accordingly
• Manage new raw material item set up within Microsoft Dynamics
• Assist in reporting by comfortably pulling data and composing organized and effective spreadsheets
• Support in special projects and other miscellaneous inquiries, requests and tasks within the procurement department
• Collaborate with raw material buyers to address and resolve raw material quality/supplier issues
• Assist the procurement team with maintaining raw material order metrics, raw material pricing, and vendor account information by updating information accordingly within Microsoft D365
• Assist in reconciliation of invoices
• Work closely with our production planning department regarding schedule changes and delivery adjustments needed.
• Liaising between departments regarding inquiries, to communicate updates, and/or to coordinate special deliveries

Success Factors

• You love interacting with different people and have excellent communication and interpersonal skills, with the ability to liaise with both internal and external contacts at all levels
• You’re a master at organization
• You thrive in a fast-paced environment and are comfortable with balancing and prioritizing multiple tasks at once
• You have a great sense of urgency and love crossing things off your list
• You’re a team player
• You have a general understanding of the manufacturing process and supply chain
• You have 2-5 years of procurement/ administrative experience

Skills

• Microsoft Dynamics D365/ERP Software
• MS Office/ Outlook/ Teams
• Proficient in Microsoft Excel
• Comfortable with pulling/organizing/evaluating data accordingly
• Share point/One Drive
• Professional, positive and effective interpersonal skills

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Melrose Park, IL 60160 (Required)

Ability to Relocate:

• Melrose Park, IL 60160: Relocate before starting work (Required)

Work Location: In person